Executive Assistant

Job Title: Executive Assistant Location: Saint Louis, MO Duration: FTE / Permanent Schedule: Onsite Must Have: Bachelor’s Degree. Job Description: Our client is seeking an Executive Assistant to the Chief Information Office (CIO). The Executive Assistant to the CIO is a high‑impact, trusted partner who keeps the CIO and the IT & Digital teams operating smoothly and efficiently. This person will manage complex scheduling, meeting preparation, internal routing, and cross‑department coordination with exceptional precision and confidentiality. This role also supports day‑to‑day operational cadence by managing processes, calendars, publishing clear communications, and maintaining organized systems that keep the department running seamlessly. The Executive Assistant is the trusted gatekeeper, workflow organizer, and communication hub that ensures the CIO and leaders have what they need when they need it. This is an ideal role for someone who thrives in a dynamic, high-trust environment, enjoys creating structure from complexity, and brings strong judgment, organization, and communication skills to every interaction. Requirements: Bachelor's degree required. Proven experience supporting senior executives in a high‑trust, fast‑paced environment. Strong written and verbal communication skills. Excellent organizational and time management skills. Ability to handle sensitive information with discretion and professionalism. Demonstrated ability to manage repeatable workflows such as approvals, deadlines, hiring logistics, and procurement processes with consistent, high‑quality documentation. Comfortable engaging with internal stakeholders and external vendors, including confident follow‑up and escalation when needed. Proficiency with Microsoft 365: Outlook, Teams, OneDrive/SharePoint, Word, Excel, PowerPoint. Scheduling and meeting operations in Teams (links, dial-in details, recordings when requested, attendee logistics). Finance/procurement workflow tooling used by the company (PO creation, approval routing, invoice support). Hiring workflow tooling used by the company (job posting coordination, candidate scheduling and routing).

Created: 2026-03-05