Office Administrator

Who We Are Xceedance provides strategic operations support, technology, and data services to drive efficiencies for insurance organizations worldwide. We collaborate with insurers, reinsurers, MGAs, brokers, and captives to launch products, implement intelligent technology, deploy advanced analytics, and achieve business process optimization. Xceedance has offices in the U.S., the U.K., Poland, Australia, and India. We are committed to adding direct value in the business of insurance and help our clients to embrace change, accelerate innovation, and achieve meaningful business outcomes. Opportunity The Office Administrator will support the smooth and efficient day-to-day operations of the Fort Lauderdale office. This role focuses on administrative coordination, basic facilities oversight, executive scheduling support, and ensuring a professional and organized workplace environment. The ideal candidate is detail-oriented, service-driven, and capable of handling multiple administrative tasks in a fast-paced office setting. This position is primarily execution-focused and works closely with leadership, HR, IT, Finance, and external vendors. What You’ll Be Doing Office Administration & Coordination Support daily office operations to ensure a clean, organized, and functional workspace. Maintain office supplies inventory and place orders as needed. Coordinate basic facility maintenance requests with the landlord or service vendors. Assist in monitoring office equipment and reporting issues. Manage incoming and outgoing mail, courier deliveries, and shipments. Maintain office records and documentation in an organized manner. Administrative & Financial Support Assist with tracking office expenses and submitting invoices to Finance. Coordinate with Accounts Payable for vendor payments. Maintain vendor contact lists and basic contract documentation. Support asset tracking and inventory management. Executive & Leadership Support Provide administrative assistance to the CEO as required, including: Calendar coordination Meeting scheduling Travel booking coordination Prepare meeting rooms and coordinate logistics for internal meetings. Handle confidential information with professionalism and discretion. Event & Meeting Coordination Assist in organizing office meetings, leadership visits, team events, and celebrations. Coordinate catering, meeting room setup, and audiovisual requirements. Support vendor coordination for small-scale office events. Employee Support Assist with employee onboarding and offboarding logistics (workspace setup, ID access coordination). Manage visitor check-ins and support access control processes. Serve as a point of contact for general office-related queries from employees. Communication & Coordination Act as the first point of contact for office administration matters. Coordinate with IT for basic office equipment or AV-related issues. Support internal communications related to office operations. What You Bring 3–6 years of experience supporting senior leadership in office administration, coordination, or similar support roles. Strong organizational and multitasking abilities. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Strong written and verbal communication skills. What You Can Expect from Us A collaborative, entrepreneurial environment where your ideas drive change Opportunities to work with cutting-edge technologies and a worldwide network of insurance experts A culture rooted in teamwork, integrity, continuous learning, and client success EEO Statement Xceedance provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal or local law. Discrimination of any type will not be tolerated.

Created: 2026-03-05