Administrative Coordinator 1-4 (Harrisonburg)

Salary : $1,820.00 - $3,120.00 Monthly Location : Harrisonburg, LA Job Type: Classified Job Number: 58/120434/AC1-4/03.02.2026-JB Department: DOTD-Engineering & Operations Division: District 58- Chase Opening Date: 03/03/2026 Closing Date: 3/17/2026 11:59 PM Central About this Job DISTRICT 58 - UNIT 540 - Catahoula Parish JOB NUMBER: 58/120434/AC1-4/03.02.2026-JB The overall function of this position is to be responsible for handling the day-to-day operations of the District 58, Unit 540 Maintenance office as a clerk. The unit clerk serves as the first point of contact for the office and provides administrative support. This position reports directly to the Parish Highway Maintenance Superintendent. An ideal candidate should possess the following competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers. Minimum Qualifications No experience or training is required. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties and Other Information Job Duties: Prepares, enters, and edits Daily Work Reports for Highway Foreman and other maintenance unit staff, which includes information on materials and equipment used as well as and man hours spent in the Agile Assets, Plant Maintenance, and PTMW systems. Ensures that each material used is properly noted on pickup sheet with location, date/time received, and all equipment is properly recorded with the correct equipment numbers, activity codes, and matching accomplishments for activity codes. Checks daily work reports for the employees' work hours, overtime, and compensatory leave earned and ensure that they are properly charged out. Creates and maintains FMLA and Military Leave buckets as well as schedule substitutions in LaGOV HCM. Audits a Daily Attendance Log to ensure leave and working hours' match what is recorded on the Daily Work Report. Generates bi-weekly payroll reports in LaGOV HCM/PTMW to audit and ensure the accuracy of payroll information. Prepares and submits payroll audit package for review and audit by the District Business Office. Prepares special complex reports in assisting the Parish Maintenance Specialist in compiling data for monthly payment of contracts. Handles reimbursable for damage to state property. Compiles critical information and/or reports, pictures, etc. for high-level District Managers to aid in DOTD defense or other important matters (i.e. FEMA, FHWA, Legislative Inquiries, Insurance Claims, etc.). May serve as a liaison and/or contact person between local government authorities; utility companies, railroad companies, State Police, DEQ, Poison Control, DOTD personnel, and others depending on the nature of the situation. Upon notification of a dangerous road hazard, will route employees to repair a dangerous road hazard. The incumbent also assists the general public by responding to inquiries about the road closures and damages to their personal property. Receives complaints that may involve storm damage, problems with traffic signals, oil spills, and water on the roadway, chemical spill, potholes, site obstruction, drainage problems or mowing. Position-Specific Details: Appointment Type: This position may be filled as probational, job appointment, detail to special duty, promotion, or voluntary demotion of a current DOTD employee. Career Progression: This position participates in a CPG and may be filled as an Administrative Coordinator 1, 2, 3, or 4. Work Schedule: Monday-Thursday from 6:00 AM to 4:30 PM. Compensation: Depends on qualifications; at minimum: Admin Coordinator 1: $10.50/hour Admin Coordinator 2: $12.03/hour Admin Coordinator 3: $13.77/hour Admin Coordinator 4: $15.76/hour How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application.Applications may be rejected if incomplete. For further information about this vacancy, contact: Contact Name: Keith Bingham Job Title: Parish Highway Maintenance Superintendent Phone Number: 318-744-5401 The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at Parental Leave - Up to six weeks paid parental leave More information can be found at Holidays and Leave - State employees receive the following paid holidays each year: New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement- State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their system Teacher's Retirement System of Louisiana (), Louisiana School Employees Retirement System (), among others 01 Are you a permanent LA DOTD employee? Yes No 02 Are you a probational LA-DOTD employee? Yes No 03 Are you a current or former employee of the State of Louisiana? Yes No 04 If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA". 05 To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members? 06 What are your career interests? 07 DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance? I avoid responsibility, deliver poor work, and resist feedback. I take ownership when prompted and meet basic expectations. I own results, meet standards, and respond to feedback professionally. I drive high performance, prevent issues, and model accountability. 08 DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. 09 FC: Focusing on Customers - How well do you understand and meet the needs of internal or external customers? I struggle to understand customer needs, provide clear information, or resolve issues. I respond to customer needs with some support and build basic working relationships. I understand customer needs, communicate clearly, and deliver timely, reliable service. I anticipate customer needs, build trust, and deliver personalized, proactive service. 10 FC: Focusing on Customers - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. 11 ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust whengiven feedback? I resist direction, ignore feedback, and need reminders to complete tasks. I follow direction with reminders and often need clarification or support. I follow direction reliably, adjust to feedback, and complete tasks on time. I adapt quickly, follow through, and help others adjust as needed. 12 ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. Required Question

Created: 2026-03-05