Administrative Assistant

Position: Administrative Assistant Location: Chicago, IL Duration: 4+ Months Schedule / Work Arrangement Onsite: Monday–Thursday, 8:30 AM – 5:00 PM Friday: Work from home (unless there is a scheduled team meeting) 37.5 hours per week Possible contract extension Position Overview We are seeking a proactive and highly organized Temporary Administrative Assistant to support one, and potentially two, Senior Vice Presidents (SVPs). This individual will work closely with the Executive Assistant and senior leadership, operating with minimal supervision while anticipating needs and managing multiple priorities in a fast-paced environment. This role requires someone who is detail-oriented, resourceful, and comfortable supporting executive-level stakeholders. Key Responsibilities Provide comprehensive administrative support to one or two SVPs and senior leadership Manage complex calendar scheduling and coordinate internal/external meetings Coordinate meeting logistics, including materials and room arrangements Book domestic and international travel arrangements Prepare and submit expense reports Process invoices and perform data entry Draft internal communications and announcements Provide backup support to administrative counterparts Partner closely with the Executive Assistant to ensure seamless leadership support Anticipate leadership needs and proactively manage priorities Required Qualifications 3+ years of Administrative Assistant experience Experience supporting executive-level leaders preferred Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong organizational and time-management skills Excellent written and verbal communication skills Ability to anticipate needs, work independently, and prioritize effectively Comfortable handling multiple and competing priorities simultaneously Preferred Qualifications Experience with Oracle iExpense Experience with MarkView Spanish-speaking skills (preferred but not required) Interview Process Two rounds of interviews

Created: 2026-03-05