Executive Administrative Assistant (6083)

itD is seeking an Executive Administrative Assistant to provide high-level strategic and operational support to a VP-level executive, ensuring seamless business operations and executive effectiveness. This role serves as a trusted partner and organizational anchor-driving calendar precision, travel execution, communication flow, and cross-functional coordination to enable leadership focus and operational excellence. The ideal candidate will bring deep experience supporting senior executives (SVP level preferred) in fast-paced, complex environments and a proven track record of managing dynamic schedules, global travel logistics, and high-visibility executive operations with discretion and precision. Location: Hybrid - Bay Area, CA Pay Range: $37 - 42 (hourly) We provide comprehensive medical benefits, a 401(k) plan, paid holidays, and more. Please note that we are only considering direct W2 candidates at this time, as we are unable to offer sponsorship. Responsibilities: Partner closely with the VP, Chief of Staff, EA team, and cross-functional stakeholders to ensure operational cadence excellence. Lead complex calendar orchestration, prioritizing high-volume meeting requests from internal and external stakeholders. Anticipate executive needs by proactively managing shifting priorities and staying two steps ahead in a fast-paced environment. Coordinate meeting logistics, including agenda development, pre-reads, action tracking, and post-meeting follow-ups. Manage comprehensive domestic and international travel arrangements, including flights, accommodations, ground transportation, dining, and itinerary planning. Prepare and submit executive expense reports accurately and in a timely manner. Serve as an informal leader and resource for the administrative team supporting the VP. Support executive communications, handle sensitive correspondence with discretion, and contribute to special projects and off-site event planning as needed. Internal Responsibilities: Attend regular internal practice community meetings. Collaborate with your itD practice team on industry thought leadership. Complete client case studies and learning material (blogs, media material). Build out material to contribute to the Digital Transformation practice. Attend internal itD networking events (in person and virtual). Work with leadership on career fast-track opportunities. Required Qualifications and Skills: Minimum 8 years of professional experience in executive administration, including direct support of senior executive leadership (SVP level strongly preferred). Proven experience managing complex, in-flux calendars with significant domestic and international travel coordination. Experience supporting executive management teams and boards in fast-paced, deadline-driven environments. Availability to respond outside normal business hours as needed. Advanced proficiency with Microsoft Office Suite and procurement tools. Experience with SaaS and collaboration platforms (e.g., expense management systems, document management tools, e-signature platforms). Exceptional organizational skills with demonstrated ability to manage multiple priorities simultaneously. Strong written and verbal communication skills. Demonstrated ability to handle confidential and sensitive information with the highest level of discretion. Experience managing small projects and coordinating off-site meetings and executive events. Preferred Qualifications and Skills: Experience partnering closely with a Chief of Staff. Prior experience serving as a lead or mentor within an administrative team. Experience supporting large, cross-functional organizations within complex corporate environments. Education: Bachelor's degree in a relevant field or equivalent work experience required. Company Description About itD: We are part of a new generation of consulting and software development company that blends diversity, innovation, and integrity with real business results. Our structure rejects any strong hierarchy, empowering us to deliver excellent results. We are a woman- and minority-led firm. Every day, we challenge ourselves to be considerate, fair and to re-think what great outcomes mean for our customers. This permeates down to how we approach every interaction, on every project, for every client. You'll thrive here if you are a dynamic self-starter, a difference-maker or someone who wants to deliver great results, without constraints. The itD Digital Experience: Joining us means you'll be part of our global community, you have a say about your own career journey, and you'll get a chance to give back to causes that matter. You will experience working with Fortune 500 companies and high-performance teams across numerous industries. itD offers our employees excellent benefits such as medical, dental, vision, life insurance, paid holidays, 401K + matching, networking & career learning and development programs. We are growing and we want to see you grow! Visit to learn more about what working at itD can mean for you. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. itD is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please contact us at and let us know the nature of your request and your contact information. Additional Info Dynamic environment in a culture of respect, empowerment and recognition for a job well done, apply today!

Created: 2026-03-05