Timecard Specialist I

Timecard Specialist I Job Locations US-PA-Wayne ID 2026-2887 Category Administrative/Clerical Position Type Regular Full-Time Overview Job Description: The primary responsibility of the Timecard Specialist I role is collecting approved client timecards for contractors to initiate the process of revenue generation to Judge. This role reports to the Timecard Supervisor. Responsibilities Primary Responsibilities: 45% Collect Timecards Collects timecards from contractors and various web sites to remove them from the Missing List. Performs day to day timecard transactions including verifying and recording time in client system by understanding and learning the timesheet workflow. Responsible for oversight and review of all time-related processes; ensures time data is accurate & entered in a timely manner. 25% Communicate internally and with contractors and clients. Sends weekly reports to Directors, Account Executives and Recruiters with notes regarding missing/pending/rejected timecards. Mails or emails invoices to clients for payment. Reaches out to contractors for missing timecards via email, TextUs app and by phone. Sends reminders to managers through the Missing Items list if they are electronic approval. Handles complaints or questions regarding timesheet discrepancies. Attends Zoom/Teams meeting with internal employees when necessary. Assists with tickets that come into the timecards portion of Customer Service. 20% Match Invoices Matches invoices with timecards for accuracy. Submits adjustments to payroll when necessary. 10% Development and Additional Responsibilities Stays current with industry trends and best practices through regular research and professional development Develops and maintains relevant skills Performs any other duties and tasks as assigned by management Qualifications Required Competencies: Collaborative Partner Customer Service Detail Oriented Interpersonal Communication Time Management Experience Requirements: High School education is required. Intermediate skill level in Word, Excel, and database management. Minimum two years customer service experience preferred.

Created: 2026-03-05