Fleet & Compliance Coordinator

Fleet & Compliance Coordinator We are a company where people matter. We are family driven. We are financially strong. And we are looking for problem-solvers to join our growing team. The primary purpose of this position is to support company programs related to auto fleet management, safety compliance, and insurance activities. This role focuses on coordinating documentation, maintaining records, and assisting with compliance requirements to ensure smooth operations across multiple business units. Key responsibilities include preparing and submitting required forms, managing data in internal and customer systems, and providing administrative support for claims, training, and reporting. The position works closely with internal teams and external partners to meet deadlines and uphold company standards. Primary responsibilities include: Coordinating daily activities of the Company Auto Program, including scheduling unit builds to approved specifications and assisting with maintenance tracking. Supporting the Auto Safety Training program by maintaining the Motor Vehicle Record database and coordinating training module assignments. Monitoring driver compliance with Company policy and assisting in processing driver violations and tickets. Preparing and routing fleet invoices, employee fuel deductions, and monthly payroll submissions for workers' compensation reporting. Coordinating customer safety portal submissions by gathering and uploading required documentation (insurance forms, safety SOPs) to ensure compliance and site access. Assisting in investigating, reporting, and processing property, liability, and vehicle-related claims. Providing support for insurance coverage activities, including collecting information and preparing documents for policy renewals. Compiling and submitting data for governmental reporting related to OSHA and DOT requirements as directed. Conducting due diligence and risk assessments on third-party vendor platforms to evaluate compliance with legal, regulatory, and company standards. Monitoring ongoing compliance through regular audits, reviews, and assessments of third-party activities and performance. Collaborating with internal stakeholders (such as HR, Legal, Safety, and IT) to ensure comprehensive oversight of third-party relationships. Developing and maintaining compliance documentation, including vendor risk profiles, audit reports, and remediation plans. Assisting in designing and implementing policies, procedures, and controls related to third-party compliance. Providing training and guidance to internal teams on third-party compliance requirements and best practices. This position reports to the Director - Risk Management. Preferred experience: Bachelor's degree in business, risk management, insurance, or related field preferred; equivalent experience considered. Strong analytical, organizational, and multi-tasking skills. Proficient in Microsoft Office Suite, especially Excel. Ability to maintain confidentiality and handle sensitive information. Effective written and verbal communication skills; strong interpersonal abilities. Ability to work independently while collaborating with internal teams. Additional benefits include 401k and profit sharing, medical/dental/vision/life insurance, paid time off, tuition reimbursement, adoption assistance, legal services insurance, scholarship awards for children of employees, summer picnic, community giving events, free family wellness coaching including nutritionist and fitness coach.

Created: 2026-03-05