Contracts Administrator Specialist

Contracts Administrator Specialist We are seeking an experienced and highly capable Contracts Administrator Specialist to join our Contracts team. This role is responsible for managing a broad portfolio of contract and subcontract activities, supporting all phases of the contract lifecycle, and ensuring compliance with the Federal Acquisition Regulation (FAR), DFARS, and related requirements. The ideal candidate will demonstrate strong analytical skills, sound business judgment, and the ability to collaborate effectively across technical, program, finance, supply chain, and compliance functions. Key Responsibilities Lead prime contract administration activities, including proposal development, contract negotiation, contract evaluation, and analysis of contractual documents. Support proposal preparation, negotiation strategies, contract administration, and customer engagement to ensure alignment with company policies, legal requirements, and customer specifications. Review and interpret terms and conditions, identifying risks related to financial exposure, acceptance criteria, delivery schedules, warranties, intellectual property, termination, indemnification, and other contractual provisions; recommend and implement mitigation strategies. Prepare, review, and negotiate Teaming Agreements (TAs) and Non-Disclosure Agreements (NDAs) to support business development and subcontracting activities. Maintain accurate and complete contract data within the Contract Management System. Make informed decisions under tight deadlines while balancing business, contractual, and regulatory considerations. Provide guidance and collaborate with cross-functional teams to ensure seamless contract execution and compliance. Perform subcontract administration duties, including drafting RFPs and subcontract documents. Support all phases of the contract lifecycle from award through closeout. Manage online submissions of cost reports, certifications, representations, and required registrations. Support pricing activities and assist in the preparation and submission of cost proposals. Serve as a primary point of contact for contract, subcontract, and proposal-related correspondence. Handle sensitive and confidential information with professionalism and discretion. Maintain contract files in accordance with organizational processes and audit requirements. Apply knowledge of FAR, DFARS, and related federal regulations to ensure compliance. Work independently, prioritize tasks effectively, and meet deadlines in a fast-paced environment. Utilize Costpoint for contract and financial data management. Perform additional duties as assigned. Qualifications 48 years of experience in a government contracting environment, preferably within the Defense or Aerospace industry. Proficiency in Microsoft Office Suite. Demonstrated experience with contract administration or contract management across multiple contract types, including Firm Fixed Price, Time & Materials, Cost Plus Fixed Fee, and Cost Plus Award Fee. Experience supporting Other Transaction Authority (OTA) agreements. Working knowledge of contract law and legal principles. Strong written and verbal communication skills, with the ability to interact effectively at all organizational levels. Proven ability to deliver high-quality customer service and support. Must be a U.S. citizen and able to obtain and maintain a security clearance. Costpoint experience preferred. About DESE: For the past 43 years, DESE has provided industry-leading technical and engineering solutions in the fields of Defense, Energy, Space, and Environment. As a small, family-oriented business, DESE provides a compelling benefits package including a generous profit-sharing plan, competitive salaries, and perhaps most importantly, the opportunity to work alongside talented engineers leveraging cutting-edge technologies to solve complex and engaging problems. Why Employees Love Working for DESE: At DESE, we are committed to creating a company that is known for its respect and care for employees. We understand that happy employees are what keeps our business going and we strive to provide the best opportunities for each individual working on our team! Here are a few reasons you will love working here: Competitive health, dental and vision insurance with affordable premiums Flexible work schedules Two different flexible spending account options Company paid life insurance with options for employee paid additional Performance bonus program Education reimbursement program Company paid personal leave for approved philanthropic activities Vacation, Sick & Holiday leave Robust 401k profit sharing plan Opportunities for internal promotions Employee referral incentive program Rewards and gifts for service anniversaries Disability Accommodation for Applicants DESE Research, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following alternative email address or phone number to contact us about your interest in employment with us: or 256-837-8004x123.

Created: 2026-03-05