Construction Administrative Assistant

Construction Administrative Assistant A top commercial construction company has an exciting opening for a Construction Administrative Assistant to assist with contract coordination and more in South Austin. They are a very stable company, with generous retirement, a ton of career growth, wonderful culture & decades of expertise in their field. This individual will support the Construction and Contracts team with coordinating, vendor management, assist with bids, scheduling and billing for high end commercial projects. This position is fully on-site in SW Austin. Duties include: Management and coordination of all downstream Service & Construction Subcontracts, Work Authorizations, and Purchase orders, including associated exhibits, and amendments (Subcontract documents) to ensure timely flow through document execution via DocuSign. General oversight and coordination with Legal / Risk Management (LRM) of upstream customer contracts, including initial reviews, incorporating previous redlines, and drafting summaries to ensure timely flow through contract execution with project management teams. Maintain upstream contract tracker and coordinate status updates with LRM. Work closely with LRM regarding contract requirements. Assist accounting in completing ASC 606 Forms. Assist legal in drafting and filing of lien and bond claim notices. Comfortable operating in a team oriented, collaborative work environment. Work cross functionally with internal teams, including Accounting, Project Management, Risk Management, and Legal regarding Contract/Subcontract/Purchase Order management. Produce and publish reports as required. Perform special projects and other assignments as requested related to contract administration. Preferred Qualifications: Associates degree or higher preferred (related to contracts) 2 to 10 years of experience in a support role with construction industry experience Advanced MS Word and MS Excel Experience with Sharepoint Solid understanding of construction contract terminology and concepts Attention to detail and ability to identify errors and inconsistencies Strong verbal and written skills, and ability to convey complex information in a way that others can readily follow Ability to communicate effectively both internally and externally Ability to prioritize multiple projects, strong multi-tasking and organizational skills Critical reasoning, good work ethics and flexibility Proactive and self-motivated with ability to take direction Qualified candidates please send resumes to

Created: 2026-03-05