Office Manager

Job description: Location: Hybrid 4 days in office, 1 day flexible Employment Type: Full-Time Reports To: CEO/VP Position Overview We are seeking a highly organized, discreet, and service-oriented Office Assistant who will grow into an Office Manager role. This person will be the operational heartbeat of the office , helping answer phone calls, customer interactions, scheduling, supplies, and executive support. The ideal candidate is detail-driven, trustworthy, calm under pressure, and enjoys helping both customers and leadership stay organized and efficient. This is a growth-track role with clear advancement into Office Manager for the right candidate. Key Responsibilities Office & Administrative Support Answer and manage incoming calls with professionalism and warmth Provide excellent customer service and route inquiries properly Manage front office operations and daily administrative needs Order and track office supplies and inventory Maintain organized digital and physical filing systems Support internal team coordination and communication Track tasks and follow up to ensure completion Executive & Scheduling Support Assist CEO with calendar management and scheduling Coordinate meetings, appointments, and travel as needed Help manage reminders, deadlines, and priority items Provide light personal administrative support to CEO when required Prepare basic documents, forms, and internal reports Operations Support Help coordinate vendors and service providers Assist with basic operations tracking and office workflows Support onboarding logistics for new team members Identify organization and efficiency improvements Requirements Must pass Level 2 background check High level of discretion and confidentiality required Extremely organized and detail-oriented Strong verbal and written communication skills Professional phone presence and customer service mindset Ability to multitask and prioritize in a fast-moving environment Proficient with Google Workspace or Microsoft Office Comfortable learning new systems and software Self-starter with follow-through and accountability Preferred Qualities Experience in administrative, office, or customer service roles Experience supporting an executive is a plus Process-minded and naturally organized Calm, positive, and solution-focused Growth mindset and leadership potential What Success Looks Like Phones answered professionally and promptly CEO calendar and scheduling run smoothly Office operations stay organized and stocked Customers and partners feel well supported Tasks are completed without repeated follow-up Trust and discretion are demonstrated consistently. Benefits: Paid time off Work Location: Hybrid remote in Sunrise, FL 33323

Created: 2026-03-05