Maintenance Administrative Assistant

Maintenance Administrative Assistant The Maintenance Administrative Assistant provides vital administrative support to the maintenance department, ensuring smooth daily operations. By managing documentation, vendor coordination, and department communications, this role enhances efficiency and contributes to the overall success of the team. How You'll Shape The Experience & Future Assist the manager with administrative functions, including payroll, timekeeping, and recordkeeping. Maintain and organize project documentation. Take meeting minutes for departmental meetings and ensure follow-up on action items. Request quotes from vendors and service providers to support operational needs. Submit new vendor information to the accounting department and assist in opening new vendor accounts. Complete purchase orders using vendor accounts. Reconcile departmental phone bills. Order supplies, monitor stock, and maintain inventory par levels. Maintain and update communication boards and other communication methods within the department. Other duties as assigned. Key Strengths For Success Strong organizational and time management skills. Excellent communication skills, both written and verbal. Ability to manage multiple administrative tasks with attention to detail. Proficiency with office software and systems for payroll, purchasing, and communication. Service-oriented mindset with a collaborative approach. Professional Experience 2-3 years of administrative experience required. Experience supporting maintenance or operations teams preferred. Academic Background High School Diploma required. Some college coursework preferred. Benefits Medical, dental, and vision (HSA available) Company-paid disability & life insurance Employee Assistance Program Supplemental benefits 401(k) with match Employee discounts Paid vacation & sick time Salary Starting at $16 an hour Position Requirements Successful completion of a background check is required prior to employment. Category Maintenance Location JW Marriott Houston 261 Full-Time/Part-Time Full-Time EOE Statement HM Alpha Hotels & Resorts is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. We are committed to providing an environment of mutual respect, the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex (including pregnancy and gender identity), national origin, age (40 or older) disability, genetic information, family or parental status, military service, or any other status protected by the laws or regulations in the locations where we operate. HM Alpha Hotels & Resorts will not tolerate discrimination or harassment based on any of these characteristics.

Created: 2026-03-05