Admin Assistant

Administrative Assistant Wage: $20.00 - $22.00/hour Shift: 1st Hours: 8:00am - 4:30pm We are looking for a motivated Administrative Assistant in Waterloo, IA. In this role, you'll provide essential administrative and accounting support to help a branch run smoothly and efficiently. If you're organized, detail-oriented, and enjoy supporting a dynamic team, we want to hear from you! Administrative Assistant Responsibilities: Assist with Accounts Receivable, sending statements and making collection calls as necessary Assist with Accounts Payable, entering bills and organizing files Enter invoices into receivable accounts and ensure that invoices are complete and accurate Send amended invoices as necessary File and check off invoices logged Reconcile purchase orders to invoices and packing slips for items received at the branch Ensure that branch payroll paperwork is accurate Report individual employee sick days, vacation days, etc. for the branch Ensure that required documents are completed for new employees and forwarded for filing Assist in sales when necessary Assist the Branch Manager in the preparation of the Annual Budget Maintain accident records for the branch Handle the reception (including answering telephone calls and greeting and assisting customers) and secretarial activities Requirements for Administrative Assistant: High School Graduate with Office Skills/Accounting training; two-year associate degree in accounting or business administration preferred Able to sit for prolonged periods Able to operate standard office equipment (computer, copier, printer, fax) Strong mathematical ability to perform accounting-related tasks Fluency in English (read, write, and speak) Basic mechanical aptitude to safely operate office machines Good reasoning and logical problem-solving skills to resolve accounting/financial issues QPS Employment Group is a full-service staffing firm comprised of dedicated and passionate people with over 50 offices throughout the United States. We place great people with great companies in industrial, skilled trades, administrative, manufacturing, general labor and professional employment. Hiring immediately! Why work with QPS? Access to sought-after positions with leading employers. Dedicated placement specialists who will guide you through every step of the job search process.

Created: 2026-03-05