Administrative Assistant

Administrative Assistant At I.C. Thomasson Associates, Inc, A Salas O'Brien Company we tell our clients that we're engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That's why we're committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future. Building for the long-term means that all our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact careerand they'll receive great total rewards along the way. Founded in 1975, Salas O'Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow's requirements are today's opportunities, and we are here to design lasting solutions for pressing challenges. We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more. Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day. Core competencies include: Assists team manager and team personnel in project and team administration and coordination as requested. Proficiently operates computer systems and related software programs. Produces letters, memos, and correspondence such as legal descriptions, agreements, reports, fee letters, studies, ads, proposals, specifications, tables, contracts, forms and all other business typing as requested by team personnel. Files correspondence and other records. Maintains project files. Assists in scheduling meetings. Distributes incoming mail and prepares outgoing mail for team members. Prepares miscellaneous spreadsheets, charts, etc., as needed for project assistance. Capable of performing specialized functions such as maintenance of master specifications, job tracking system, records management system and other similar duties. Qualifications include: 1 to 3 years' experience or equivalent combination of education/experience. Demonstrates interpersonal, written and organization skills along with a proven ability to work independently and under pressure. Excellent spelling and grammar are required and must be proficient in computer/software programs. Experience in AEC field preferred. This role is eligible for performance-based bonuses, and comprehensive U.S. based benefits package, including: Medical, dental, and vision insurance 401(k) with company match Paid time off and company holidays Wellness programs and employee assistance resources Professional development support For more information, visit our full benefits overview here Salas O'Brien benefits. Equal Opportunity Employment Statement Salas O'Brien provides equal opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O'Brien will accommodate the disability-related needs of applicants as required by law.

Created: 2026-03-05