Office Administrator - Human Resources

Office Administrator - Human Resources The Human Resources Office Administrator is responsible for the administrative functions and support within the department. Responsibilities include: Maintain the highest level of confidentiality and discretion in all matters of Human Resources. Respond to inquiries in a professional and expedient manner. Route calls appropriately, resolving issues in a professional and competent manner. Greet visitors to the department and determine their needs, referring to the appropriate individual or department. Assist employees within the company with their various request for information and actions. Maintain the automated performance review system and distribute reviews. Upload and assign annual and ad-hoc compliance training. Maintain the office: Ensure that the office is always clean and presentable. Maintain office supply inventory. Ensure adequate stock of all pertinent materials are on hand: copies of paperwork, permits, insurance cards, parking passes and other materials. Notify Director of any needs. Schedule all travel in HRIS system Schedule New Manager training with VP of HR Maintain multiple digital/physical filing system and databases utilized by department. Maintain filing room and physical filing system to be compliant with both state and federal law Participate in weekly department meetings and one-on-ones. Provide monthly information for manager meeting notes to VP Assist with sending monthly GP report to VP, completing, and distributing monthly newsletter Assist employees with completing ECM (employee ticketing system) requests and with assigned ECM tickets. Assist in person applicants by facilitating the online application process. Provide administrative and executive support to the VP and Manager of HR in all departmental aspects. Gather data for the newsletter and collaborate with the Marketing department. Ensure final copy of Newsletter is distributed. Assign ECM tickets to HR staff. Perform related duties as assigned Qualifications: Three (3) years of Human Resources administrative/clerical experience and/or equivalent administrative experience. Intermediate computer skills including MS Office including Word, Excel, Outlook, etc. Excellent verbal, written and listening communication skills. Experience maintaining positive relationships internally and externally to the organization. Strong organizational skills and attention to detail. Must have strong organizational skills and be a self-starter and self-driving with the ability to work independently and as a part of a team. Must maintain knowledge of state and federal employment laws. SHRM Certified Professional preferred What we offer: Benefits Competitive base pay $23.00 - $29.00 per hour Weekly pay 401K with employer match up to 50% of 5% Holiday pay Medical, Dental, Life & Vision Insurance starting first of the month upon hire! 1 week of Paid Vacation after 6 months of employment Sick leave accrued at 1 hour for each 40 hours worked Employee Wellness Program Employee Assistance Program for all employees Employee Vehicle Purchase Program Employee Referral Program Employee Discount Incumbents will be required to successfully complete a background check and drug screen. Equal Opportunity Employer

Created: 2026-03-05