Billing Specialist

Billing Specialist NorthCoast Asset Management, a Division of Kovitz Investment Group, is looking for a Billing Specialist to join our team in Stamford, CT office. The Billing Specialist is responsible for NCAM operational billing and financial reporting functions. This role will report directly to the Senior Vice President of Business and Operations risk and work closely with the operations team. Primary responsibilities include running quarterly client billing, running the monthly close process and the management of all accounting activities. The scope of financial reporting activities includes but will not be limited to; accounts receivable, accounts payable, corporate account reconciliations, employee expense reimbursements, etc. The role is also responsible for delivering timely reporting packages to the firm's parent company, responding to all requests and inquiries, and supporting reporting requirements and deadlines while complying with GAAP, Sarbanes-Oxley, and other regulatory requirements. Primary Responsibilities Run adhoc daily and quarterly client billing process (electronic and paper) for private clients and platforms, sending invoices. Manage and report on collections, late payments and rebates. Manage client checks: send to headquarters, confirm by email, and document amount. Client billing and fee cross checks across different custodians Payables Send vendor invoices to headquarters for payment. Manage referral fees paid to custodians, and document amount. Assist in the quarterly sales commission process. Oversee quarterly month-end close process and all related activities. Approves employee expense reports (Concur), and corporate card expenses (Amex) Reporting and Audits Manage reporting to firm leadership and parent company. Manage internal control infrastructure to ensure compliance with Sarbanes-Oxley (includes monitoring the operational effectiveness of existing internal controls as well as designing and implementing new internal controls when needed) Manage relationships with parent company finance department, internal audit function, external auditors, insurance brokers, handle all billing audit requests. Ensure conformance with and adherence to all regulatory guidance and internal policies and procedures. Qualifications Bachelor's degree in accounting or finance 1+ years of relevant experience Mastery of Microsoft Excel A positive attitude and high energy level Proactive communication and follow-up. Ability to solve problems is a must Experience, preferably in audit, corporate accounting or financial reporting. Excellent verbal and written communication skills Impeccable attention to detail Experience in the financial services industry a plus The annualized base pay range for this role is expected to be between $60,000-$80,000. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed, and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual cash bonus and a comprehensive benefits package.

Created: 2026-03-05