Event Coordinator

Overview This role operates MondayFriday, 9:00 a.m.5:00 p.m., with flexibility required to support evening events and occasional weekend programming. The position plays a key role in planning and delivering high-impact events that support the Institutes mission and stakeholder engagement. Key Responsibilities Plan and execute Institute of Global Politics events by developing project timelines and managing workflows to ensure deadlines are met Lead end-to-end event logistics, including scheduling, invitations and RSVP management, promotion, AV coordination, live streaming, photography, videography, signage, facilities setup, staffing, and catering Manage inventory and ordering of event supplies to support ongoing programming Coordinate and arrange speaker travel and related logistics Track and manage event budgets, expenses, and financial reporting Oversee day-of event execution, ensuring staffing coverage and serving as the primary on-site point of contact Requirements Bachelors degree in Event Management, Communications, Hospitality, Political Science, or a related field preferred Approximately 13 years of experience supporting or coordinating events, programs, or operations in a professional setting Demonstrated experience managing event logistics, timelines, and stakeholder coordination in a fast-paced environment Strong organizational and project management skills with the ability to manage multiple priorities simultaneously Experience tracking budgets and expenses and coordinating with vendors or internal partners Ability to manage invitations, RSVP tracking, and attendee communications with strong attention to detail Exposure to AV, live streaming, or technical event coordination preferred Excellent written and verbal communication skills and a professional presence when working with speakers and external partners Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook); familiarity with event or registration platforms is a plus Willingness to work flexible hours, including evenings and occasional weekends, to support event execution Strong problem-solving skills and the ability to stay organized and responsive during live events

Created: 2026-03-05