Accounts Payable Coordinator

Aaction Rents is on the lookout for a meticulous Accounts Payable Coordinator to oversee and enhance the accounts payable process across multiple locations. This is a vital role in fostering strong relationships with vendors while ensuring payments are processed accurately and on time. The right candidate will be organized, responsive, and thrive in a fast-paced environment where precision and attention to detail are crucial. Position Summary This position provides essential financial, administrative, and clerical support by processing, verifying, and reconciling invoices and statements. The Accounts Payable Coordinator will help manage expenses effectively and ensure timely completion of payments. Key Responsibilities Review invoices for required documentation and approvals before payment. Process check requests and oversee semi-monthly check runs. Prepare vendor payments, including check preparation and electronic payments. Reconcile vendor statements and address any discrepancies. Maintain and update vendor files regularly. Identify and monitor discount opportunities. Ensure credits are received for outstanding memos. Monitor utility bills for cost variances and report concerns to Store Managers. Resolve any discrepancies related to purchase orders, contracts, invoices, and payments. Handle 1099 maintenance and year-end reporting. Process monthly partner draws and store rents. Monitor and process loan payments accurately. Provide backup support for daily Cashflow and ADV reports. Assist with Accounts Receivable functions, including phone support and ROA processing. Monitor and reconcile company credit card accounts in collaboration with Store Managers. Maintain open communication with all stores and departments. Customer-Focused Approach This role necessitates a strong service-oriented mindset towards both internal and external stakeholders. The Accounts Payable Coordinator must: Comprehend the needs of both internal and external customers. Respond promptly and professionally to inquiries. Prioritize business objectives and operational effectiveness. Communicate clearly with the Controller, General Manager, Store Managers, and staff. Qualifications Education High school diploma or equivalent required. Experience Minimum 2 years of experience in a high-volume Accounts Payable role. Skills & Knowledge Exceptional attention to detail and organizational abilities. Capability to manage multiple tasks and meet deadlines effectively. Understanding of accounting principles and procedures. Experience with QuickBooks or similar accounting software. Proficient in Excel and Microsoft Office applications. General Ledger knowledge preferred. Strong written and verbal communication skills. Physical Requirements Frequent use of computer, keyboard, mouse, and 10-key. Work may be performed seated or standing. Occasional squatting, reaching, pushing, and pulling required. PIc6a0bf814165-26289-39700858

Created: 2026-03-05