Maintenance Specialist

Job Descriptions: We look for individuals to join our organization who are passionate about our mission and values, and providing excellent customer service. We value our employees, working closely with them to help them be successful. We value the people we provide services to, ensuring they receive the highest quality of customer service. You will get to do it all - a great deal of variety in this job! Provide maintenance ranging from carpentry and plumbing to employee workstation adjustments and installation. If you have a variety of skills and work well with others, we provide good pay, excellent benefits, and regular hours. Recruitment #: 461-02-26 Closes: February 25, 2026 Location: Salem, with local travel Salary: Starting at $4426 per month, with excellent benefits (see below). Agency Sponsored: Medical/Dental 100% paid for employee and 90-98% for dependents, generous Paid-time off, Public Employee Retirement (PERS), Employee Assistance Plan, Long Term Disability, great culture. Employee paid: Deferred Compensation, Life Insurance, Short Term Disability, Colonial Life Supplemental Plans, Legal Shield. General Description The Maintenance Specialist provides comprehensive facility, equipment, and fleet maintenance services across all Agency locations. This position ensures that buildings, grounds, equipment, and vehicles are maintained in a safe, functional, and compliant condition for staff and consumers. The role works closely with the Operations Manager to coordinate daily activities, manage work orders, oversee vendor services, and ensure compliance with applicable policies, safety standards, and regulatory requirements. Essential Functions Facilities and grounds maintenance Workspace Configuration Facility and equipment maintenance support Fleet safety and maintenance Facilities and Grounds Maintenance Maintain agency office buildings, grounds, building systems, and meal sites across five counties through routine, preventive, and corrective maintenance. Conduct regular inspections and perform repairs to ensure facilities are safe, functional, and presentable. Coordinate and monitor contracted services including HVAC, janitorial, groundskeeping, elevator maintenance, pest control, recycling, and debris removal. Schedule services, track work orders, obtain vendor quotes, document activities, and prepare maintenance reports. Workspace Configuration Collaborate with Operations Management, program leadership, Human Resources, and IT to install, configure, and modify office workstations, modular furniture, walls, and ergonomic equipment solutions. Assist with space planning design and adjustments and document workstation changes in accordance with ergonomic and Agency guidelines. Assist with workstation and peripheral moves or setups, with or without network connections, in coordination with IT. Respond to employee ergonomic needs and requests for minor workstation modifications. Facility and Equipment Maintenance Support Troubleshoot and perform routine and minor repairs to office and facility equipment, including copiers, furniture systems, sit/stand desks, plumbing fixtures, HVAC components, and selected commercial kitchen equipment, ensuring they are in working order. Perform maintenance tasks such as basic carpentry, plumbing repairs, wall repair, and painting. Assemble and install shelving units, furniture, cubicles, and other modular systems. Coordinate the movement of materials and equipment between Agency locations. Receive, stage, transport, and surplus furniture and equipment. Provide temporary or emergency janitorial assistance, including restocking supplies as necessary. Set up conference rooms to support meeting, trainings, and Agency events. Maintain safe exterior conditions by clearing sidewalks, walkways, and parking areas of debris and hazards, and manage recyclables and waste. Provide logistical and operational support to other departments, as needed. Fleet Safety and Maintenance Coordinate required inspections and vendor maintenance to ensure Agency vehicles are safe and reliable. Verify completed maintenance work for compliance with Agency policy and operational standards, including oil changes, tire service, and repairs. Perform minor vehicle safety checks, maintain emergency kits, and document vehicle concerns for Operations and Program Managers in all Agency offices. Agency Expectations Embraces and exhibits the Agency Mission, Vision, and Core Values. Provides professional, respectful, and culturally responsive service to consumers, staff, and partners. Follow all applicable Agency policies, procedures, and regulatory requirements. Demonstrate positive work habits, including reliability, professionalism, and regular attendance. Apply sound judgment, critical thinking, and problem-solving skills while meeting standards for quality, accuracy, and timeliness. Maintain confidentiality and protect sensitive information in accordance with privacy laws and Agency policy. Serve as a Mandatory Reporter of suspected abuse of vulnerable populations, as required by law and Agency policy. Performs other related duties as assigned. Required Experience: Minimum Qualifications - Experience and Education A qualified applicant will have four (4) years of education and/or experience that demonstrates the knowledge, skills, and abilities required for the position. Qualifying experience may include any combination of the following: High school diploma or GED; and Four (4) years of similar experience in the areas of repair and maintenance of buildings, equipment and grounds. Special Requirements Background Check. All positions must pass a basic criminal history check. Conviction of a crime may not necessarily prohibit employment. Some may require additional clearance, including but not limited to national or state fingerprinting. Driving for Agency Business. Applicants must possess a current driver's license in their state of residence and acceptable driving history. May require proof of personal automobile liability insurance [ORS Chapter 806] and use of a personal vehicle for business use. Required Knowledge, Skills, and Abilities Knowledge and experience in general facility maintenance including HVAC systems, roofing, landscaping, and basic carpentry. Ability to identify, report, and correct malfunctioning equipment. Experience coordinating vendors and monitoring service performance. Understanding of preventive and cost-effective maintenance practices. Ability to plan office space and install modular furniture with ergonomic considerations. Proficiency with hand and power tools and safe material handling practices. Knowledge of fleet maintenance coordination and identification of minor vehicle maintenance issues. Experience with office equipment and basic technology setup. Experience receiving goods, reconciling deliveries, and supporting inventory or invoicing processes. Demonstrated interpersonal skills, including effective listening, sound judgment, courtesy, and tact, and the ability to accurately understand, prioritize, and respond to requests in a professional manner. Ability to manage multiple tasks, prioritize work orders, work independently, complete assignments accurately and on time, and seek and offer assistance when needed. Computer proficiency with word processing, spreadsheets, databases, email, and internet applications. Work Environment and Physical Requirements Work is performed in office, warehouse, facility, and outdoor environments and involves use of computers, hand and power tools, vehicles, and exposure to weather and cleaning agents. Duties require standing, walking, bending, reaching, and lifting up to 75 pounds, with the use of appropriate safety equipment. Travel throughout the Agency service area and occasional irregular hours may be required. This position may involve contact with members of the public in office or community settings, where there is potential for exposure to confrontational behavior, communicable illnesses, and interactions with domestic animals. The physical demands described are representative of those required to perform the essential functions of the position. Reasonable accommodations may be made in accordance with the Americans with Disabilities Act and Oregon law. Supervisory Responsibilities None Classification: Maintenance Specialist Position Numbers: Varies Salary Range: R19 FLSA Status: Non-Exempt Unit: Administration Location: Salem Reports to: Operations Manager Union Status: Represented Last revision: January 2026 This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees may be required to perform other duties as assigned, including work in other Agency unit/location to ensure workload coverage. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Requirements are representative of minimum levels of knowledge, skills, and abilities. To perform this job successfully, the employee will possess the abilities or aptitudes to perform each duty proficiently. Keyword: Maintenance Specialist From: NorthWest Senior & Disability Services

Created: 2026-03-05