Accounts Payable Specialist - Purchasing Support

Position: Accounts Payable Specialist - Purchasing Support FLSA Status: Hourly Non-Exempt Reports To: Accountant Position Description: The Accounts Payable Specialist & Purchasing Support delivers efficient, accurate and timely Accounts Payable (AP) processing, and the procurement of goods and services for LifeSkills Connection Inc. This dual role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple financial, purchasing, and operational responsibilities simultaneously. QuickBooks Online experience is essential. An Associate's degree or relevant certification is preferred. RESPONSIBILITIES: Accounts Payable (AP) Responsibilities Receive, review, and process vendor invoices in compliance with company policies Perform 2-way and 3-way matching of invoices, purchase orders, and receipts Ensure accurate coding of invoices to the appropriate general ledger accounts Resolve invoice discrepancies by coordinating with internal departments and suppliers Maintain vendor records, set up new vendors, and update contact information Monitor payment schedules and ensure timely disbursements Reconcile supplier statements and follow up outstanding items Monitor various AP-related email inboxes and Microsoft Teams trackers Reconcile AP subledger to the general ledger Maintain organized accurate AP records for audits and month-end tasks Purchasing Responsibilities Process approved requisitions for services, materials, and supplies for LifeSkills Connection businesses and contracts; create purchase orders (POs) and coordinate delivery to the appropriate location Evaluate suppliers considering price, quality, availability, and other criteria. Create vendors in computerized purchasing software Interact with suppliers to order materials, schedule deliveries, and resolve shipping errors Provide training to staff on procurement procedures Review contract POs before purchase for compliance; provide procurement support as needed Maintain purchasing documentation, including approvals and pricing information Evaluate, develop, and recommend procurement procedures and policies to ensure efficiency and effectiveness Maintain inventory of office supplies; anticipate office needs; evaluate new products; place orders when necessary Perform other duties as assigned by management SKILLS AND QUALIFICATIONS: Flexible, creative, and entrepreneurial spirit aligned with LifeSkills Connection Inc.'s mission, vision, and values Highly detail-oriented with strong accuracy in data entry, documentation, and financial recordkeeping Solid understanding of accounting principles Exceptional written and oral communication skills Excellent interpersonal and networking skills Strong analytical and organizational skills Experience working with diverse constituents, teams, and colleagues Work independently, as part of a team, and without supervision when required Employ flexibility and creativity in the face of ambiguity and challenge Take ownership and drive activities to completion Understand personnel and compliance records management; maintain confidentiality; knowledgeable about insurance and reimbursement process. Education and Experience Requirements: Proficient in QuickBooks Online, and Microsoft Office applications Strong Microsoft Excel skills (pivot tables, VLOOKUP, formulas). High School Diploma and 2+ years of experience in Accounts Payable, or related finance/operations roles. Associate degree in Accounting or relevant certification is a plus Benefits Include: Employer paid Short- and Long-Term Disability, Life Insurance Full Health & Medical benefits (Dental, Health, Vision) 401k Retirement Plan, HSA, FSA Paid Holidays, PTO + More LifeSkills Connection Inc. is committed to granting equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to use this online application process and need an alternative method for applying, you may contact Human Resources, 833-311-1661, for assistance.

Created: 2026-03-05