Administrative Assistant I

Description: FIELDLASS COMMENTS SECTION: (Required Information) - DO NOT Include in Resume When submitting a candidate, provide the following details: - Candidate's Location: Specify city and state (this is mandatory). - Skillset Alignment: Summarize how the candidate's experience and skills match the role's requirements. - Requested Time Off: List any pre-planned time off, such as vacations. Assignment Information • Campus Department/Business Unit: Gould School of Law, Academic Services • USC Address where the work is being performed? 699 Exposition Boulevard Los Angeles, California 90089-0071 • Will this position be virtual/remote, onsite, hybrid? 100 % Onsite • If remote will USC be providing equipment? NA • Job Title: Admin Assistant- Exam period • Number of needs: 1 • Is this candidate working with minors? No • Pay rate: #####/HR • Bill rate: 26.30 • Mark up: 31.5% • Target start date: 04/01/2025 • Duration of Assignment (End Date): 05/15/2025 • Work hours: April 1 - May 1, Monday - Friday, 8:30am-5:00pm ; May 2-15, Monday-Saturday, 7:30am-5:30pm • Manager Name: Akita Mungaray • Timecard Approver: Akita Mungaray • Dress code: Business Casual • Parking/Cost: NA MUST HAVES: Professional appearance Organization & Time Management - Ability to handle multiple tasks, prioritize work, and meet deadlines efficiently. Communication Skills - Strong written and verbal communication for emails, reports, and in-person interactions. Attention to Detail - Accuracy in data entry, scheduling, and document management. Problem-Solving - Ability to handle unexpected issues with quick thinking and resourcefulness. Professionalism & Confidentiality - Handling sensitive information with discretion and maintaining a professional demeanor. Technical Proficiency Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Google Workspace (Docs, Sheets, Calendar, Gmail) 4. Personal Traits Adaptability - Ability to adjust to changing priorities and new challenges. Initiative - Taking proactive steps to improve efficiency. Customer Service Orientation - A friendly and helpful approach to clients and team members. Dependability - Being reliable and consistently delivering quality work. Onboarding Process (Campus - Non-Clinical) Onboarding can begin pending the completion of the criminal background check, provided the role does not involve driving or handling cash. Below are the required steps: - CORE - Background Check - Social Security Trace - 7-Year Work and Residence History (via SSN) - County Criminal Check (7 years) - Federal Criminal Check (7 years) - Widescreen Plus National Criminal Search - National Sex Offender Registry Check - Application Submission - Temporary Work Agreement - Harassment & Discrimination Pamphlet Acknowledgment Health and Safety Guidelines USC strongly recommends that all contingent workers are fully vaccinated against COVID-19 and receive booster doses when applicable. USC also encourages employees to receive the flu vaccine to support campus-wide health and safety. Fair Chance Policy: Qualified applicants with arrest or conviction records will be considered for employment in compliance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act. Job Description: Gould School of Law, Academic Services seeks Admin Assistant to support Gould's team in preparation for Final Exams this Fall 2024. The ideal candidate has experience in a fast paced environment, pays attention to details, and values a sense of urgency. Working Job Title Additional Details Manager's Requested ### : 26.30 Does the position allow for the worker to be virtual/remote? : No Shore Options Available for this Position : Onshore Only Critical Position? : No Kelly Job Code : AD10 Operations Group : USC Campus and Aux Working Job Title : Administrative Assistant I Markup Category : Admin/Clerical Shift Details/Expected Working Days and Hours : April 1 - May 1, Monday - Friday, 8:30am-5:00pm ; May 2-15, Monday-Saturday, 7:30am-5:30pm Dress Code/Special Attire : Business Casual Does this position require driving? : No Will resource have direct patient contact? : No HIPAA training required? : No Nearest Parking Location : guest parking structure Will job responsibilities include working directly with minors? : No

Created: 2026-03-05