Real Estate Assistant

Description We're looking for an exceptional Real Estate Assistant to join our growing team! If you thrive on organization, love a perfectly structured calendar, and enjoy being the behind-the-scenes force that keeps everything running seamlessly, this could be the perfect fit. In this role, you'll manage transactions from contract to close - overseeing paperwork, tracking key deadlines, coordinating walkthroughs and appointments, and ensuring every file stays compliant and on track. You'll also collaborate with us on marketing materials and play a key role in bringing local events to life that help us stay connected to our community. Our ideal teammate is detail-oriented, proactive, personable, and comfortable navigating the real estate process (or eager to learn quickly). If you're ready to be part of a fast-paced, collaborative environment where your contributions truly matter, we'd love to connect! Responsibilities • Collaborate with Transaction Coordinator: Work closely with our transaction coordinator to ensure smooth and efficient real estate transactions from start to finish • Monitor Email and Client Communication: Craft engaging monitor emails and effectively communicate with clients to keep them informed and engaged throughout the buying or selling process • Plan and Coordinate Client Events: Organize and execute client events to foster meaningful connections and enhance client satisfaction • Virtual Assistant Coordination: Collaborate with our virtual assistant to streamline administrative tasks and maximize productivity • Marketing Expertise: Utilize your marketing skills to promote listings, create engaging content, and enhance our online presence • In addition to primary responsibility: Manage CRM, miscellaneous projects, and keep agents on track daily • Help organize community outreach events to improve our standing in the local area • Keep track of all transaction documents in the client database and complete the necessary paperwork • Achieve company objectives and regularly compile a progress report to present to the team • Compete with others in the real estate industry by producing high-quality print and digital marketing materials • Ensure each transaction complies with legalities and that any tax withholdings are complete Qualifications • Tech-savvy with proficiency in Excel and Google Workspace • Ability to work both independently and collaboratively in a team environment • Strong organizational skills and attention to detail • Excellent written and verbal communication skills + interpersonal skills • Self-starter with a proactive mindset • Flexibility to work in person, with some opportunities for remote work • Great written and verbal skills • High school diploma or equivalent required • Either already has or is working towards a real estate license • Available evenings and weekends • Previous experience in the real estate industry

Created: 2026-03-05