Administrative Assistant for Facilities

Duties/Responsibilities: Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and venders. Maintains filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Prepares agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies and coordinates maintenance of office equipment. Maintains a system for recording expenses. Performs other related duties as assigned. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Education and Experience: Associate's degree required; Bachelor's degree in related field preferred. Three to five years of experience in an administrative role. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

Created: 2026-03-05