Admissions Coordinator

Job Description Shenandoah University's Department of Physician Assistant Studies is accepting applications for an Admissions Coordinator. This is a full-time benefited position located at our Health Professions Building in Winchester, VA. The Admissions Coordinator - MSPAS (Winchester Campus) coordinates and supports the operational aspects of the admissions process for the Physician Assistant program. This position serves as the primary point of contact for prospective applicants, implements admissions procedures, maintains applicant records and data systems, and provides administrative and logistical support to the Admissions Committee. The Admissions Coordinator reports to the Program Director and works closely with the Chair of the Admissions Committee to ensure an organized, responsive, and policy-aligned admissions process. The role also includes exam proctoring responsibilities, hospitality for program guests, and front-office coverage for the PA Division. AdmissionsOfficeFunctions: Serve as the initial point of contact for program inquiries (phone, email, electronic, written, and in-person). Respond to inquiries following established procedures and provide timely follow-up communication. Advise prospective applicants regarding prerequisite coursework, admissions requirements, policies, and application procedures. Implement and coordinate the annual application cycle, including: Tracking receipt of application materials Maintaining accurate applicant records Updating admissions communications and web-based materials Monitoring deadlines and status notifications Maintain and update applicant databases with accuracy and attention to detail. Collaborate with University Graduate Admissions Generate routine admissions reports and provide data to the Program Director and Admissions Committee Chair as requested. Conduct tours and meet with prospective students who visit without appointments. Coordinate open house events, information sessions, recruitment events, and interview days. Coordinate processes for applicant follow-up and feedback in accordance with program policy. Participate in and support program committee work. AdmissionsCommitteeSupport: Support the work of the Admissions Committee under the direction of the Program Director and Chair of the Admissions Committee. Prepare and organize applicant files and review materials for committee evaluation. Coordinate interview logistics, including scheduling applicants and faculty, preparing materials, arranging hospitality, and communicating interview-day details. Compile and document committee scoring sheets and decisions. Maintain accurate and confidential records of admissions decisions in compliance with institutional policy and accreditation standards. Hospitality&DivisionOfficeCoverage: Provide professional hospitality to prospective students, applicants, faculty, clinical partners, and other program guests. Assist with room reservations, catering coordination, materials preparation, and event setup/breakdown for admissions events and Division functions. Provide front-office coverage for the PA Division, including greeting visitors, answering phones, routing inquiries, and ensuring a welcoming and professional environment. Order food, reserve rooms, and support setup/breakdown for program events. Support day-to-day administrative functions of the Division as needed. ExamProctoring&AcademicSupport: Proctor examinations as assigned, ensuring adherence to testing policies and academic integrity standards. Maintain security of testing materials and confidentiality of student information. Assist with exam-day logistics and coordination as needed. Provide limited administrative support related to student records and academic documentation. Data Management & Compliance: Maintain organized electronic and physical admissions files in compliance with FERPA. Ensure confidentiality of applicant and student records. Assist in compiling admissions data for reporting and accreditation purposes. Monitor the accuracy and completeness of admissions documentation. OtherDutiesasAssigned: Represent the program in a professional and courteous manner in all interactions with applicants, students, faculty, staff, and external stakeholders. Perform other duties as assigned to support the operational needs of the Division. WorkConditions&Schedule: Primary work location: Health Professions Building - Winchester, VA. occasional travel to SU main campus for student testing dates and to the Loudoun campus for admissions events. Full-time schedule, Monday-Friday limited to 35 hours per week. Occasional early mornings or extended hours may be required during peak admissions, interview periods, and program events. Work is normally performed in an interior office environment. No or very limited physical activity required; occasional lifting and/or moving of up to 20 pounds may be necessary. Required SkillsRequired Qualifications: Bachelor's degree or equivalent experience. Minimum of two (2) years of experience in a professional office, academic office, or comparable administrative setting. Proficiency with Google Workspace (including Google Calendar) and Microsoft Office applications (Word, Excel, email, databases). Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to manage multiple deadlines and maintain confidentiality of sensitive information. Strong interpersonal skills and customer-service orientation. Experience in academic program coordination, student services, or a closely related administrative role. Proficiency with scheduling systems, including Google Calendar. Advanced knowledge of Google Apps, Microsoft Office applications, and other common office software. Excellent professional communication skills and customer-service orientation. Preferred Qualifications: Experience supporting admissions operations in higher education. Experience in health professions education. Familiarity with application management systems. Experience with exam administration and proctoring. How to Apply: The complete application will include a cover letter, resume, and contact information for three professional references. Applications will be reviewed immediately and will continue until a qualified candidate is selected. Note: A pre-employment background check will be required, and a satisfactory driving record may be required as a condition of hire. Authorized to work in the United States is a pre-condition of employment. At this time, Shenandoah University is not in a position to sponsor international visas. Shenandoah University values individuals and communities' unique and diverse perspectives locally and globally. It seeks to foster mutual understanding in an inviting community where individuals are welcome and respected. The university does not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, physical or mental disability, genetic information, veteran's status, or on any other basis protected under applicable law.

Created: 2026-03-05