Program Administrator

Duties: • Support the Program Manager as required on ad-hoc requests/issues requiring sales order management. • Support the Program Manager as required on ad-hoc requests/issues requiring Smartsheet Administration/Configuration. • Setting up Procore or other designated project management and collaboration system for each project. • Data Analysis to ensure System information concur with real Manufacturing progress. • Support the Program Manager in the preparation, design updating and communication of project reports including sourcing up to date Financial KPI information. • Where required, record project or site change orders held for the project team and ensure the actions are allocated, communicated, and reviewed on a progressive basis. • Establish and manage coordinated process for recording manufacturing progress to ensure accurate invoice and revenue recognition. • Establish effective communication routes with key project reps,executives and customer representatives to identify information that is at variance to our plan. Report such information to the Program Manager for resolution/escalation. • Support the Program Manager in developing a data center standard project life cycle and process for use on future projects. • Act as a support for Program Managers to identify key project information/records/procedures. • Ensure that project records are uploaded to the project intranet and designated project management system to ensure good practice is maintained. • Highlight areas where records are not up to standard. • Maintain & communicate a regular holiday tracker for the project team, key client representatives andexecutives to support effective planning and coordination of resources. • Maintaining the workflows and ensuring they are followed where documentation is issued between internaldepartments. • Coordinate Project Finance based meetings by coordinating meetings and liaising with attendees to ensure presence, advise of meeting clashes to enable resolution. • Track Cost, Budget, and Revenue for Original, Current and Forecast evaluation on assigned Infrastructure Solutions Projects. • Identify and Fix Sales Orders Accounting issues. Skills: • 7-10 years of experience in project, manufacturing, or construction management. • Advance knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint internet-based principles. • Proficient ERP and/or CRM experience is a bonus • Smartsheet and PowerBI knowledge is a bonus. • Demonstrates ability to plan, set priorities, organizes and coordinates work with others. • Demonstrates good customer relation skills by providing prompt personalized service. Education: • Bachelor’s degree in business, Financial or Project Management.

Created: 2026-03-06