Administrative Assistant

Company Info Circular Services, the largest privately held recycling and organics provider in the U.S., strengthens this mission through its national scale and long-term municipal partnerships. It operates over 25 facilities serving major long-term municipal and commercial contracts. The mission of Circular Services is to keep valuable materials in circulation and minimize the cost and environmental impact of landfills. The company services municipal contracts with some of the largest and fastest growing cities in the U.S. including New York City, Austin, San Antonio, and Phoenix. About the Role: This position focuses on performing administrative tasks to support a food scrap collection and logistics operation based in Southington. The Administrative Assistant works closely with the owners to efficiently carry out the back-end responsibilities that make our services possible. This role is essential in maintaining smooth operations, providing excellent customer service, and supporting management with special projects. Responsibilities: Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions. Serve as the primary point of contact for customers by promptly responding to emails and phone calls from existing and prospective clients; assist in fulfilling customer requests whenever possible. Utilize Customer Relationship Management (CRM) tools to perform service-related tasks. Draft, file, maintain service agreements and correspondence. Enter data and generate internal and external reports related to services. Process customer orders from receipt to fulfillment. Maintain an organized and efficient office environment. Assist management with special projects as needed. Minimum Job Qualifications: High School Diploma or GED. Customer service experience. Strong verbal and written communication skills via phone and email. Microsoft Office (Outlook, Word, Excel), experience in data entry. Competency in reading maps and understanding logistics. Highly organized and able to manage multiple tasks in a fast-paced environment. Preferred Job Qualifications: A college degree Knowledge and interest in composting and/or other environmental issues . Motivated to better the Connecticut community through your work. Working Conditions and Physical Requirements: This position primarily operates in an office setting located within a recycling plant facility. While the role is office-based, occasional exposure to plant conditions such as noise, odors, dust, and varying weather conditions may occur when entering operational areas. Adherence to all safety policies and the use of required personal protective equipment (PPE) when accessing plant areas is mandatory. The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Primarily office-based in a standard office environment. Occasional exposure to operational areas for administrative or coordination purposes. Ability to manage multiple tasks in a fast-paced environment. Job Type: Full-timeLocation: Southington, CT Benefits: Paid Parental Leave Health insurance Dental insurance Vision insurance HSA/ FSA Paid time off Employee Assistance Program 401k matching Tuition Reimbursement EEOC: Circular Services is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Circular Services is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Circular Services are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Circular Services will not tolerate discrimination or harassment based on any of these characteristics.

Created: 2026-03-06