Executive Assistant (Human Resources)

Executive Assistant The Seattle Police Department (SPD) has an Executive Assistant (EA) opportunity to work directly for the HR Executive Director and provide assistance for the entire HR Unit. This is a position for an experienced EA that has a proactive mindset, and the skill set to provide high-level executive and unit support in a highly confidential, complex, innovative, and analytical capacity. The EA will assist with providing service to both department employees and external city department stakeholders. We are looking for a detail oriented, organized individual that likes working on a team and independently. Position Duties and Responsibilities: Serve as the confidential assistant to the HR Unit. Manage the HR calendar, including the Executive Director's, and ensure they are fully informed and prepared for meetings and deadlines. Own and manage projects (e.g., department offsites, implementing new software), ensuring deadlines are met. Independently manage, research, compile, and prepare weekly reports that include all the sections under the HR Unit. Manage all travel arrangements for the HR Unit while maintaining attention to detail. Independently research, analyze, report and draft responses for the Executive Director and HR supervisory staff. Attend meetings as requested to take minutes, ensure that discussion items are coordinated, and have follow-up action. Manage SPD HR mailboxes to handle directly or distribute to appropriate staff for responding. Track and ensure responses to PDR and Legal requests for Unit. Enter, manage and track all purchase order requests for all SPD HR staff. Coordinate and collaborate with SPD Legal Unit, SPD Contracts & Grants and SPD Fiscal Unit for all HR contracts, expenses or reconciliations. Work with other city departments, such as Seattle IT, Seattle Human Resources, City Attorney's Office on issues, scheduling or assistance for SPD HR. Manage personnel movement within the unit using the Employee Management Tracking System (EMT) and the Police Employees Management Data System (PEDS). Manage, maintain or coordinate with appropriate units within SPD for all office supplies, equipment, computers and facilities. Interface with HRIS systems in order to respond to requests for general information. Assist SPD HR Deputy Director and HR supervisory staff with projects as assigned. Other duties assigned by the Executive Director and HR supervisory staff. Required Qualifications: Three years of experience as an administrative staff assistant, administrative staff analyst, budget analyst or a related field and a bachelor's degree in business or public administration or a related field (or a combination of education and/or training and/or experience that provides an equivalent background required to perform the work of the class). Desired Qualifications: Experience providing direct, independent, and high-level support to executive and administrative staff. Master at independently solving problems. Strategic thinker that takes initiative. Ability to multi-task and be flexible in a dynamic environment of shifting complex priorities and constant change in a collaborative team environment. Excellent organizational management, attention to detail, and ability to meet deadlines. Effective oral and written communication. Strong work ethic. Experience working with highly confidential information. Excellent computer skills, specifically with the Microsoft Office suite (Outlook, Word, Excel, PowerPoint). Position Requirements: Must pass a Seattle Police Department background investigation. Must have a valid WA Driver's license. Must perform work on-site, 5 days a week during regular business hours.

Created: 2026-03-06