Payroll & HR Coordinator

Payroll & Human Resources Coordinator The Payroll & Human Resources Coordinator is responsible for assisting the Director of Payroll & Human Resources department with a variety of Payroll and Human Resources functions. They are also responsible for accurate and timely completion of paperwork, and the understanding and enforcement of company policies. Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America. With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands. Hyatt Regency San Francisco Downtown SOMA is an artful blend of chic design and exemplary service. The hotel is conveniently located in the South of Market district and is within walking distance to premier Union Square shops and designer boutiques, trendy SOMA dining and lounge hot spots, the Powell Street Cable Car Terminal and Market Street Vintage Trolley Car line. Explore the Artisan shops at the Ferry Building and experience local favorite's in Chinatown, Fisherman's Wharf. Mission District and North Beach. This modern, ultra-chic hotel has 686 guestrooms. Responsibilities include administering insurance benefits, compiling review lists, entering payroll information, conducting prescreening interviews, responding to unemployment claims, maintaining various logbooks, auditing hours worked, compiling wage surveys, monitoring leave of absence and Workman's Compensation claims, answering questions regarding 401K Plan, vacation and benefits, maintaining a complimentary room night log, preparing and placing recruitment advertising, processing paperwork for terminating employees, scheduling orientation, assisting in orientation, writing articles and taking pictures for property newsletter, assisting with special projects and planning employee events, maintaining a First Aid log, working with financial information and data, cross training in other accounting or hotel-related areas, prioritizing job functions, maintaining confidentiality, communicating effectively with other departments, utilizing and maintaining time and attendance systems, reviewing and ensuring accuracy of payroll input and output, monitoring and preparing financial reports, preparing tax reports and other regulatory reports, monitoring and preparing deduction schedules and payments, ensuring proper paycheck distribution, maintaining a working knowledge of current payroll related laws and regulations, preparing and inputting all required payroll journal entries, keeping supervisor informed of unusual events and deviations of policies or procedures, copying and distributing reports as necessary, responding to governmental inquiries upon receipt, and monitoring and maintaining timekeeping equipment. Qualifications include at least 3 years of progressive Payroll and/or Human Resources experience in a hotel or a related industry; or a 4-year college degree and at least 1 year of related experience; or a 2-year college degree and 2 or more years of related experience. College course work in related field is helpful. Familiarity with and knowledge of CA payroll laws are helpful. Physical requirements include flexible and long hours sometimes required and sedentary work. General requirements include maintaining a warm and friendly demeanor, effective communication both verbally and written, multitasking and prioritizing departmental functions, attending all hotel required meetings and trainings, maintaining regular attendance, maintaining high standards of personal appearance and grooming, complying with Highgate Hotel Standards and regulations, maximizing efforts towards productivity, understanding and evaluating complex information, and handling problems.

Created: 2026-03-06