Executive Assistant

Executive Assistant AAA United States, Inc. has partnered with a company in Miami, Florida that is an international pioneer in the aerospace industry. They are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, they are the largest aeronautics and space company in Europe and a worldwide leader. The Executive Assistant provides high-level administrative support to executives or senior management. This role ensures efficient operation of the executive office by managing schedules, preparing reports, coordinating meetings, and handling confidential information. Essential Functions: Executive Support & Strategic Partnership (30%): Support the manager in daily business including, confidential, and strategic topics. Study, filter, and prioritize working files, providing recommendations and following up on local implementation of decisions. Logistics, Travel & Financial Administration (30%): Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts & Hospitality protocols. Oversee office procurement and facility-related work orders. Event & Project Oversight (20%): Lead the planning and execution of industry, customer, and staff events. Identify customer value, business needs, and improvement opportunities while supporting the N-1 management team on specific action plans. Stakeholder Coordination & Influence (20%): Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines. Requirements: Must be currently local to the Miami Metro area Ability to work in the US without current, or future, need of visa sponsorship/work authorization Education: High School diploma required. Minimum 4 years of international travel arrangements, event management, and document drafting. Minimum 4 years of data visualization & presentations (C-suite level charts/slide decks). Minimum 4 years of proven office management or executive assistant experience within a complex matrix organization. Excellent verbal and written communication in English and Spanish (Required). Analytical & Digital: Proficient in Google Suite and MS Office. Efficiency: Extremely organized, resourceful, and able to prioritize work in a fast-paced environment. Interpersonal: High degree of diplomacy and tact; ability to interact with varied personalities in a multicultural environment. Autonomy: Strong decision-making skills and problem-solving agility in uncertain environments.

Created: 2026-03-06