Accounts Receivable Specialist

Account Receivable Specialist Location: Corporate Office Pittsburgh, PA Department: Finance Reports To: Manager of Accounts Receivable & Accounts Payable Position Summary The Accounts Receivable Specialist is responsible for ensuring timely, accurate, and consistent application and collection of customer payments across the AlarMax branch network. This role plays a critical part in maintaining strong cash flow, minimizing past-due receivables, and supporting sales and operations through disciplined credit and collection practices. The ideal candidate is detail-oriented, process-driven, and comfortable working in a fast-paced distribution environment while collaborating cross-functionally with Sales, Operations, and Branch Leadership. Key Responsibilities Accounts Receivable & Cash Application Accurately apply customer payments (ACH, check, credit card, lockbox) to customer accounts Research and resolve unapplied cash, short pays, overpayments, and deductions Ensure timely posting of payments to maintain accurate customer balances Monitor and manage automated cash application and lockbox processes, including daily review and exception handling Collections & Credit Support Proactively manage assigned customer portfolios to reduce aging and past-due balances Contact customers regarding overdue invoices and resolve payment discrepancies Support credit hold releases in accordance with company policy Escalate high-risk or chronic delinquency issues to AR leadership as needed Reconciliation & Reporting Reconcile customer accounts and AR subledger to the general ledger Assist with month-end close activities related to accounts receivable Prepare AR aging reports and support leadership with analysis and insights Maintain accurate documentation for audit and compliance purposes Cross-Functional Collaboration Partner with Sales, Branch Managers, and Customer Service to resolve disputes Communicate clearly with customers regarding payment status and expectations Support continuous improvement initiatives within AR and Finance Process & Compliance Follow internal controls and company policies to ensure SOX-compliant processes Identify opportunities to improve efficiency, accuracy, and automation Support audit requests and documentation requirements Qualifications & Experience Required 2+ years of experience in Accounts Receivable, Credit & Collections, or similar role Strong attention to detail and accuracy Ability to manage multiple priorities in a deadline-driven environment Proficient in Microsoft Excel and financial systems Strong written and verbal communication skills Preferred Experience in distribution, wholesale, or B2B environments ERP experience (Epicor Prophet 21 preferred) Experience with lockbox and ACH payment processing Understanding of credit policies and collections best practices Competencies & Attributes High level of integrity and accountability Organized, disciplined, and process-oriented Strong problem-solving and analytical skills Comfortable working cross-functionally Continuous improvement mindset Customer-focused while protecting company interests Why Join AlarMax At AlarMax Distributors, People Matter. We are a growing national organization committed to operational excellence, financial discipline, and a strong culture built on accountability and teamwork. This role offers the opportunity to make a meaningful impact on the financial health of the organization while growing your career in a supportive, high-performance environment. Compensation details: 25-27 Hourly Wage PIdb695a7bcb14-26289-39882307

Created: 2026-03-06