Billing and Invoicing Coordinator

Billing and Invoicing Coordinator Role: The Billing & Invoicing Coordinator supports the Sales Operations team by managing invoicing, account reconciliation, and accounts receivable tracking within a fast-paced, production-driven environment. This role goes beyond basic billing. The ideal candidate will work across multiple internal systems, reconcile customer accounts, investigate discrepancies, and ensure financial data aligns across platforms. The position requires both precision and speed, as well as the ability to understand how spreadsheet data connects between systems. Key Responsibilities: Prepare and generate customer and dealer invoices Track payments and monitor outstanding balances Reconcile accounts across multiple systems to ensure accuracy Investigate and resolve invoice and payment discrepancies Maintain accurate transaction records in ERP and internal systems Generate weekly accounts receivable and aging reports Support collections efforts and follow up on payment updates Review purchase orders, statements, and invoices for accuracy Maintain organized documentation of billing records and customer interactions Update and manage data within Google Sheets and Syteline ERP Assist with purchase order requisitions and related administrative coordination Support credit card coding and internal expense documentation Provide account administration support to sales representatives Collaborate closely with Finance and internal MIS teams when system or reporting issues arise Features and Benefits: Health Care Insurance (100% paid for all employees) Dental Benefit options 401k plan with a company match! Disability Insurance Paid Time Off that begins accruing your first day of employment Eight paid company holidays and the ability to take time off during company shut down from Christmas to New Year's Day! The "Company Kitchen" on site for lunch and snack choices Flexible Work Schedules Professional development and skills training Free Life Skills Training such as financial wellness classes Billing and Invoicing Coordinator Background Profile: High School Diploma 1-3+ years of billing, invoicing, accounts receivable, or accounting support experience required Strong understanding of basic accounting principles required Experience working with Google Sheets or Microsoft Excel required Ability to read and interpret spreadsheet data, including understanding formulas and referenced data Experience reconciling accounts and identifying discrepancies Experience using CRM systems Detail-oriented and highly organized Able to work at a quick pace in a pressurized environment Comfortable navigating multiple systems simultaneously Analytical and solutions-focused when resolving discrepancies Reliable, steady contributor who does not require micromanagement Demonstrated tenure stability in prior roles

Created: 2026-03-06