Payroll and Office Administrator

Payroll & Office Administrator An established San Francisco public works contractor requires an EXPERIENCED individual for managing union payroll. The ideal person will have extensive experience (7 years or more) in payroll processing, tax regulations, and accounting principles. This person must be familiar with all aspects of Certified Payroll Elations, LCP Tracker, DIR, etc. Must also have knowledge of prevailing wage, monthly union reporting, workers comp, OCIP reporting, and work comp audits. Prefer experience with SAGE 100 accounting system but will consider experience with other programs . Responsibilities i n c lde:Payroll Ad mi n istrtion:Process payroll for 165 union and non-union employees accurately a nd on shedule. Ensure accurate calculation of wages, overtime, bonuses, and deductions in accordance with union agreements a nd company olicies. Verify hours worked and ensure compliance with union contracts and app l icable lbor laws. Prepare and submit certified payroll reports, including Elations, LCP Tra cke r, and DIRreporting. Calculate and process union dues, benefits, and otherrequired wthholdings. Maintain accurate records of union deductions and ensure timely rem ittance to uion offices. Reconcile payroll accounts and resolve discre p ancies in a imely manner. Handle payroll inquirie s f rom employees nd management. Prepare payrollreports for maagement review. Assist with year-end payroll processes, inc luding tax filins and reporting. Ensure compliance with federal, st a te, and local paroll regulations. Assist with internal and external audits by p rov iding required payoll documentation. Maintain confidentiality and sec u rity of all payrol and e mpl o yee data. Procesing e xpense reports.Bnefits Administration:Administer 401(k) program for non-union employees, including man ag ing contributions, distrbutions, and compliance. Manage Kaiser healthcare prog r am enrollment and change for non- u n ion employees.Office Administrative Management:Coordinate onboarding o f new employees, including paroll setup and documentation. Manage employee offboarding processes , ensuring proper documentatio and final payroll processing. Oversee IT setup for field employees, inclu din g provisioning and configuring ell phones, laptops, and iPads. Schedule and coordinate all appointments with in-ho u se vendors (i .e. HVAC, plumbing and other maitenance/repairs).Requirements: Bachelors degree in Accounting, Business Administration, Human Resources, or a related field preferred; equivale nt combination of education and relvant experience wil l b e considered. Minimum of 7+ yearsof experience in payroll processing. Strong knowledge of union payroll, certified p a yroll reporting, and applicable fedeal, state, and local tax regulations. Experience with payroll software a nd reporting systems; proficiency in Micrsoft Office Suite, particularly Excel. Hi g h level of accuracy and attention to dtail with strong organizational skills. Excellent communication and interpersonal skills, with the ability to effectivel y i nteract with employees, management, unio representatives, and external agencies. Ability to work indepen d ently, ma n age multiple priorities, and met deadlins in a fa st-paced environment.Benefits:Cmpe tit ive salary commensurate with experience Comrehensive health, de n tal, and vision insurance Retirement savi ng plan (including 401(k) options, if applicabl) Paid time o f f and company-obser ved h olidays Professional evelopment and contin ui n education opportunitiesAdditional Informatin:Referenc e s are required and will be verified. We are an Equa Employment O p portunity (EEO) and Drug-Free Workplace. This is ani n-person position, Monday Friday, 8:00 AM 5:00 PM. Salary is comp e titive and commensurate with experience. Benefits incude Kaiser ealth insurance and a 401(k) retirement plan. trong> To Apply:If you have the required skills and experiene

Created: 2026-03-06