Executive Assistant

Administrative Support Specialist This position is responsible for providing high-level administrative support to the Director of Administration in accomplishing the objectives and goals of the Council's Executive Director, finance, and planning staff. Specific duties vary depending on current projects. Provide administrative support to Council administration, finance, and planning staff. Answer phones, door, and maintain calendars. Schedule and coordinate staff and other meetings. Proofread and edit memoranda, letters, staff reports, monthly reports, and board packet materials. Copy and prepare materials for various projects, meetings, and grants. Assist staff in the preparation of final documents, including layout, formatting, and production. Prepare agenda packets for Council meetings. Prepare minutes of meetings where assigned. Provide administrative support for external meetings as needed, including driving, meeting setup and teardown, and handling materials such as meeting packages. Sort, date stamp, and deliver incoming mail. Apply postage and process outgoing mail. General office administrative duties, including but not limited to typing, filing, and record keeping. This duty includes driving and transportation of files to and from storage as needed. Prepare Local Governmental Comprehensive Plans upon arrival for discussion with Principal Planner and Deputy Director, and for appropriate planning staff assignments. Assist with the Development of Regional Impact (DRI) operations, including the retrieval of DRI documents from the storage unit for use at the Council office. This duty includes driving, lifting, and transporting files. Maintain and update the Council's existing databases (e.g., Constant Contact, email, DRI, and Document Management Systems). Order office and kitchen supplies. Other duties as assigned. Excellent interpersonal, verbal, and written communication skills, including proper spelling and grammar. Proven proficiency and experience in Microsoft Office, including Outlook, Word, and Excel, WordPress, and Adobe Creative Cloud. Ability to work well under time-sensitive deadlines. Ability to handle multiple tasks. Ability to proofread one's own work and the work of others. Ability to work effectively with others. Associate's degree or higher. Prior administrative experience. Duties require the capability for light to medium physical effort, including both sedentary and active work. Responsibilities may occasionally require lifting, carrying, pushing, or pulling materials or equipment weighing up to approximately 20 pounds, such as meeting materials for off-site Council sessions, binders, file storage boxes, and cartons of copier or printer paper. The role also involves prolonged periods of time seated at a workstation and operating a computer. Some tasks require the ability to perceive and discriminate sounds, and visual cues or signals. Some tasks require the ability to communicate orally. Essential functions are regularly performed without exposure to adverse environmental conditions. Must have a valid driver's license or be able to secure a valid Florida driver's license at the time of employment within this classification. South Florida Regional Planning Council, 1 Oakwood Boulevard, Suite 250, Hollywood, FL, 33020.

Created: 2026-03-06