Executive Assistant

Executive Assistant III The Executive Assistant III provides advanced, high-level administrative and operational support for the Budget and Finance Division and the One For All Foundation. This role requires independent judgment, advanced organizational ability, and a strong understanding of financial administrative processes and supporting daily operations. Ensuring the effective functioning of executive leadership by managing complex schedules, coordinating division-wide administrative workflows, preparing financial and operational documentation, and serving as a central point of communication for both internal and external staff. The position will maintain independent judgment within established County procedures, prioritizes competing tasks, and maintains strict confidentiality while supporting administrative, financial, and operational processes for the Budget and Finance Division. Essential duties and responsibilities include managing complex executive calendars, meeting schedules, and staff activities for the CFO, Finance Director and Procurement Director; preparing agendas, briefing materials, meeting minutes, and follow-up actions for the Budget and Finance Division and the One For All Foundation; drafting and distributing professional correspondence and maintaining confidentiality; ensuring timely routing of information to leadership; preparing and maintaining forms and the SharePoint page to facilitate OCRE policy and procedure compliance; planning and managing staff wellness and connection events; supporting planning, registration, and expense reports associated with travel and training for the Budget and Finance management team; managing, exercising judgment in orders, and authorizing office supply purchases, business card requests, and office supply inventory tracking for Precinct One administrative areas; maintaining and organizing digital and physical filing systems for administrative and financial records; managing CFO check-in agenda for direct reports in Monday.com; and collecting KPI reporting for CFO review. Other duties as assigned. Requirements Education & Experience: Associate Degree in relevant field and minimum five (5) years of executive administrative assistant experience OR Bachelor's Degree in relevant field and minimum three (3) years of executive administrative assistant experience PLUS at least two (2) years in a government setting. Knowledge, Skills, and Abilities: Ability to maintain confidentiality and exercise sound judgment; advanced administrative practices in government or professional settings; understanding of travel, purchasing, and administrative procedures; ability to prepare written communication and documents, and validate them for accuracy; ability to coordinate with upper-level management, the Auditor's Office, and other divisions within OCRE; maintain strong organizational, time-management, and multi-tasking skills; ability to work effectively, efficiently, and independently with minimal supervision; ability to prioritize competing deadlines and coordinate executive schedules; intermediate proficiency in Microsoft 365, PeopleSoft, and Monday.com. Note: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications. General Information Position Type and Typical Hours of Work: Full-time | Regular Work Environment: This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, printers, and copiers. Physical Demands: This role is a standard office role which requires remaining stationary for long periods of time. At times files or boxes must be transported weighing up to 15lbs. What You Get in Return Harris County Precinct One offers a collaborative, mission-driven work environment alongside colleagues who bring their best each dayemployees are passionate about making a meaningful difference in the communities Precinct One serves. Harris County employees receive a competitive salary plus medical, dental, and vision insurance at no cost to the employee after the first two months of full-time employment. Vacation, sick time, and floating holidays support work-life balance. Mandatory participation in our retirement program helps employees save for the future, along with various other benefits and discounts. About Precinct One Harris County Precinct One is a diverse, urban precinct of approximately 1.1 million residents covering 363 square miles. Its multi-racial, multi-ethnic population is roughly 39% African American, 37% Latino, 18% Anglo, 5% Asian, and 1% other. Precinct One stretches from Brazoria County into eastern and northern Harris County, encompassing a large section of Downtown Houston, NRG Park, the Texas Medical Center, and campuses including Rice University, the University of Houston, and Texas Southern University. Precinct One manages more than 20 parks, 11 community centers, numerous hike-and-bike trails, and several maintenance and area offices. Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

Created: 2026-03-06