Executive Assistant

Executive Assistant Virginia Beach, VA | Full-Time | On-site S. B. Ballard Construction Company About Us S. B. Ballard Construction Company is a top General Contractor/Construction Manager based in Virginia Beach, VA. We specialize in high-quality commercial projects across the Mid-Atlantic and Southeast regions. Check out our portfolio of projects at: sbballard.com/portfolio Position Overview We are seeking a highly organized and proactive Executive Assistant to support the company owner and work side by side with other C-Level assistants. This role is ideal for someone who thrives on owning calendars, tracking action items, and working in a fast-paced environment. The successful candidate will be detail-driven, calm under pressure, and exceptional at anticipating needs, following up relentlessly, and keeping owner on schedule. Key Responsibilities Calendar & Schedule Management Proactively manage a high-volume Outlook calendar with multiple daily meetings, appointments, and deadlines Coordinate internal and external meetings, calls, and travel Send daily schedules and reminders; ensure Owner is prepared for all meetings Monitor and adjust schedules in real time as priorities change Task Tracking & Follow-Up Maintain and manage high-volume action item lists Track commitments, deadlines, and approvals across business and project-related tasks Proactively follow up with internal teams and external partners to ensure completion Escalate urgent or overdue items as needed Administrative & Documentation Support Transcribe meetings, notes, and dictation with high accuracy Draft and type emails, memos, and correspondence Maintain organized and accurate records and documentation Ensure sensitive and confidential information is handled with discretion Independent Executive Support Anticipate needs and manage priorities with minimal direction Keep the owner on schedule and informed throughout the day Serve as a reliable point of contact during meetings and travel Communicate clearly via email, phone, and text as required Required Qualifications 5 + Years Experience supporting senior executives or owners Proven experience as an Executive Assistant Demonstrated success managing complex Outlook calendars Strong follow-up skills with the ability to manage multiple task lists independently High proficiency in Microsoft Outlook, Word, SharePoint and Excel Excellent organizational, communication, and time-management skills High level of discretion, professionalism, and maturity Preferred Qualifications Background in construction, engineering, or a fast-paced professional environment Ability to remain calm and effective under pressure

Created: 2026-03-06