Executive Assistant

Executive Assistant This position serves as the operational hub of our office, supporting the President and coordinating daily administrative, financial, and project-related activities. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a construction and manufacturing environment. Responsibilities Enter and manage vendor bills and customer invoices. Issue invoices and track receivables. Verify purchase order pricing and delivery timelines. Coordinate freight and vendor shipments. Assist with preparation of sales estimates and proposal follow-ups. Manage the President's calendar and schedule meetings. Serve as a point of contact for vendors, clients, and internal coordination. Maintain organized digital and physical filing systems. Support project tracking and office workflow systems. Oversee temporary office help when needed. Essential Skills 5+ years experience in an Executive and/or Office Manager role. Experience entering invoicing. Proficiency in QuickBooks. Ability to work with customers. Experience in office administration, bookkeeping support, or executive assistance. High attention to detail, especially with pricing, documentation, and scheduling. Ability to work independently and manage multiple priorities. Proficiency in Microsoft Office (Excel, Word, Outlook). Additional Skills & Qualifications Experience in construction, manufacturing, engineering, or project-based industries is strongly preferred. Work Environment Office Environment. Job Type & Location This is a Contract position based out of Fairfield, CA. Pay and Benefits The pay range for this position is $28.84 - $33.65/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Fairfield, CA. Application Deadline This position is anticipated to close on Mar 13, 2026.

Created: 2026-03-06