Program Support Assistant

Program Support Assistant The purpose of this position is to perform a variety of staff support functions, special projects and assignments in support of HUD-VASH leadership (HUD-VASH Coordinator, HUD-VASH Deputy Coordinator, HUD-VASH Contract Coordinator, HUDVASH Administrative Officer and other HUD-VASH Program Management staff, as appropriate). Prepares detailed written accounts or minutes of meetings. The incumbent identifies, coordinates, and tracks post-meeting action items to completion. The incumbent develops systems, processes, and procedures to ensure timely submission, review, and coordination of all required read-ahead materials for meetings involving HUD-VASH leadership. The incumbent reviews daily briefing folders for the HUD-VASH leadership team to ensure that they are prepared properly and oversees the weekly calendar reconciliation process. Manages the HUD-VASH office schedule, or day-to-day plans. Maintains conference room appointments and calendar by scheduling meetings and sets reminders. Develops routine plans or schedules using standard reference and existing information. Plans and coordinates logistics for small to large-scale events such as special committees, boards, symposia, and conferences based on meeting objectives, identifies schedule/time required, and estimates resources required. Responsible for timekeeping functions for multiple HUD-VASH sections ranging up to 200 employees. Act as a Personal Identity Verification (PIV) Sponsor for PIV Card applicants. Act as the Talent Management System Coordinator (TMS)-training specialist and manage/oversee the TMS learning plans for employees. Ensure that staff complete all mandatory and assigned training for staff aligned to HUD-VASH; Responsible for overseeing the procurement of supplies and services required for program office functions. The incumbent manages certification of invoices, program office obligations, and reconciliation of accounts. Must be able to operate government vehicles to support with maintenance and operations Work Schedule: Monday-Friday, 08:00am-04:30pm Compressed/Flexible: Not Available Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/11954-A Relocation/Recruitment Incentives: Not authorized Permanent Change of Station (PCS): Not authorized Financial Disclosure Report: Not required You must be a U.S. Citizen to apply for this job. Selective Service Registration is required for males born after 12/31/1959. You may be required to serve a probationary period. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). Must have a valid Drivers License. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/11/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You will be rated on the following Competencies for this position: Administration and Management, Computer Skills, Manages and Organizes Information, Problem Solving.

Created: 2026-03-06