Head of Collections Services

Salary : $59,488.00 - $95,180.80 Annually Location : Janesville, WI Job Type: Full Time Job Number: 2026.39.713 Department: Hedberg Public Library Division: Hedberg Public Library Opening Date: 03/04/2026 Closing Date: 3/29/2026 11:59 PM Central FLSA: Exempt Benefits Earning Potential: $128,973.39 Objective & RelationshipsCITY OF JANESVILLE DIVERSITY STATEMENT: The residents of Janesville choose this community, not just as a place to live, but as a place to realize life's opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one's potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of "Wisconsin's Park Place". OBJECTIVE: Under general direction of the Library Director, the Collections Manager is responsible for planning and implementing the procurement, cataloging, and placement of all library materials according to the policies set forth by the Library Board and in alignment with the organizational vision, mission, service values, and goals. The Materials Collection Manager oversees the administration, coordination, and operational efficiency of collection development, acquisitions, cataloging, and processing. Provides leadership, mentoring and management of the materials collection services department team. RELATIONSHIPS: Reports to: Library Director Has work contact with library trustees, elected officials, community groups, employees and the general public. Supervises: Acquisitions Technician, Cataloging Technician, Interlibrary Loan Technician, and Materials Processing Assistants. Essential Duties To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by the incumbent. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Collections Manager supervises the work of the Technical Services staff and manages the Library's ordering, cataloging, and materials processing/handling functions. In addition, this person is the liaison with the Library's main materials vendors and serves as the primary contact for the Library's integrated library system. Exemplifies the characteristics of a collaborative, innovative, and resilient work culture and models the appropriate behavior to create and maintain this work culture. The Collections Manager reports to the Library Director. Provides original cataloging for Hedberg Public Library and for the Prairie Lakes Library System. Provides copy cataloging for Hedberg Public Library. Oversee library's collection development policies and coordinates implementation of the library's collection policies and strategies. Oversees the library-wide selection of all print and non-print library materials according to the collection policy, prioritizing community interest and collection breadth and balance. Assigns collection areas for selecting, monitoring, and weeding to appropriate staff. Coordinates with other department heads as needed. Participates as a member of the Management Team and chairs the Collection Team. Develop the collection budget with the Library Director. Follows all safety regulations, policies, and procedures; reports all unsafe conditions and acts to supervisor; reports all accidents to the supervisor immediately whenever possible; follows recognized safe work practices. Performs other special projects and other job duties as assigned or required during regular and non-business hours. All employees may be assigned by the City Manager or their designee to perform duties and assume responsibilities that are outside the scope of their work duties when the City Manager has declared a City disaster or the City Emergency Operations Center has been initiated. Minimum Position Requirements/Qualifications The requirements listed below are necessary to perform the essential duties of the position. Graduation from an accredited college or university with a master's degree in library science or related field is required. A minimum of 3 years of experience in public libraries is required. A minimum of 1 year of supervisory experience is required. Access to personal or public transportation for job-related duties. COMPETENCIES For successful performance in this position, the incumbent must demonstrate the following knowledge, skills, abilities, and behaviors. Knowledge: Working knowledge of library and information science. General knowledge of library organization and administration methods and procedures as they apply to public library administration. Thorough knowledge of information resources available from other libraries, the library system and other sources in the community, county and state. Skills: Organizational and time management skills to prioritize duties and accomplish a high volume of work product while adapting to constant changes in priority. Exceptional communication skills, both verbally and in writing, paired with a strong customer service background, and effective interpersonal skills. Collaboration skills to effectively work with others to achieve common goals through communication, teamwork, and problem-solving. Project management skills to guide, manage, and direct projects in alignment with the Library's strategic plan. Critical thinking skills to effectively analyze situations and solve complex or technical problems in a timely manner. Accurate record-keeping and data-reporting skills to prepare and present standard reports. Intermediate level of technical proficiency skills, including computer applications and software such as Microsoft Office and Adobe Acrobat. Abilities: Ability to compose routine correspondence and routine reports in a clear, concise, logical, and effective manner, utilizing proper grammar, spelling, punctuation, sentence structure, and tone. Ability to perform basic mathematical calculations, including the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, and compute percentages. Ability to comply with all safety policies, practices, and procedures, and report all unsafe activities or conditions to supervisor. Ability to maintain a valid, state-issued driver's license. Behaviors: Establish and maintain effective working relationships with library trustees, elected officials, community groups, employees and the general public. Exhibit exceptional professionalism, tact, and decorum in all areas of work duties. Strong ethics base built upon integrity, honesty, initiative, and respect; maintain strict confidentiality. Interact positively with a diverse group of individuals and work effectively both as part of a team and independently. Embrace and actively promote an inclusive and equitable work environment. Conduct all business and working relationships in an accurate, fair, equitable and highly ethical manner. Work with the public in a fair and consistent manner, maintaining objectivity and excluding personal bias while performing job duties Reliable, timely, and proactive in the completion of duties, meeting deadlines and responding to inquiries. Work with others in a positive and supportive manner to solve problems, generate ideas, and accomplish division and Library goals. Supplemental InformationEQUIPMENT, INSTRUMENTS, AND MACHINES: Machinery and equipment, including personal computer, printer, telephones, fax machine, copier, scanner, 10-key calculator, and other standardized or specialized office equipment. WORKING CONDITIONS AND PHYSICAL FACTORS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office environment. An individual in this position is frequently involved in sedentary work, which requires sitting for the majority of the time. This position occasionally walks, stands, stoops, kneels, crouches, crawls, and exerts up to 25 pounds of force by lifting, carrying, pushing or pulling objects. The employee is frequently required to see/observe, talk/speak, and listen/hear; use their hands to finger, handle, feel, or operate objects and equipment; repetitive arm, wrist, hand, and eye movements are included. There is frequent twisting, reaching, wrist turning, and grasping. The employee may be required to climb or balance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of equipment. Employee is required to use cognitive ability to reason, analyze, and verbalize thoughts and ideas. Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes, and sounds associated with job-related objects, materials or tasks. The employee may, on occasion, be exposed to outside weather conditions, including extreme heat and extreme cold. The employee may work near moving mechanical parts in precarious places; and is occasionally exposed to wet and/or humid conditions, fumes, or airborne particles, toxic, or caustic chemicals, and vibration. The working conditions in the office environment are comfortable. The noise level in the office environment is generally quiet to moderately noisy. A regular, Monday - Friday, 40-hour work schedule is required for this position. Attendance at night meetings and special events may be required. For purposes of drug and alcohol testing, this position is not classified as safety sensitive. DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position, or is responsive to the needs of the City of Janesville. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The City of Janesville, Wisconsin, is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Created: 2026-03-06