Real Estate Administrative Assistant

Description We are seeking a proactive and detail-oriented Real Estate Assistant to join our dynamic team. In this energetic role, you will be the vital support system behind successful property transactions, client interactions, and administrative operations. Your enthusiasm and organizational skills will help streamline processes, enhance client experiences, and ensure compliance with industry regulations. This paid position offers an exciting opportunity to grow within the real estate sector while making a tangible impact on clients' journeys toward their property goals. Responsibilities Key Responsibilities Administrative & Operational Support • Manage calendars, schedule appointments, and coordinate meetings • Maintain and organize transaction files in compliance with brokerage and state regulations • Prepare listing packages, buyer presentations, and closing documents • Track deadlines and ensure all transaction milestones are met • Assist with data entry and database management (CRM systems) • Order and coordinate signage, lockboxes, photography, and staging Marketing & Client Engagement • Prepare and distribute marketing materials for listings (flyers, brochures, MLS entries) • Manage and update property listings across MLS and online platforms • Assist with social media marketing campaigns and online presence • Coordinate open houses and property showings Market Research & Reporting • Conduct research on market trends, property values, and comparable sales • Assist with preparing comparative market analyses (CMAs) • Compile reports and presentations for client meetings Client Service • Provide exceptional customer service to buyers, sellers, and vendors • Maintain confidentiality and handle sensitive information with discretion Qualifications • High school diploma or equivalent • 1+ year experience in administrative support, customer service, or related field • Strong organizational and time management skills • Excellent verbal and written communication skills • Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace • Ability to multitask and prioritize in a deadline-driven environment • High level of professionalism and attention to detail • Ability to work independently and collaboratively Preferred • Active real estate license or willingness to obtain one • Experience with MLS systems and CRM platforms • Familiarity with real estate contracts and transaction processes • Experience in marketing, social media management, or content creation • Knowledge of real estate terminology and industry practices

Created: 2026-03-06