Administrative Associate, Texas McCombs

Deans Office Suite Administrative Assistant Open and close the Deans Office suite. Maintain lost and found items, log, and work with UTPD on collecting items in a timely manner. Check out room keys to authorized individuals and maintain key checkout logs. Ensure keys are returned promptly. Serve as the first point of contact in the MSB Deans Office by providing exceptional customer service. Greet visitors, answer questions, and provide directions to the appropriate academic and program offices. Answer multi-line phone and field all questions that come to the school. Assist callers by providing requested information or forwarding the call to the appropriate office or individual. Maintain the Deans Office reception area ensuring the area presents a professional appearance. Work collaboratively as a member of the Business Affairs team. Serve as administrative support for the departments Administrative Operations Manager, submitting purchase orders, invoices, and Official Occasion Expense Forms in accordance with UT and MSB procurement and business policies. Open, sort, and distribute mail for the office; keep the copy room clean and manage office supply inventory ordering as needed. Receive funds for MSB following all UT and MSB cash handling policies and procedures. Maintain the check register log and check files for MSB and the MSB Foundation. Update the log to reflect the transfer of funds to an individual. This log must be maintained daily as it is a vital process in cash handling procedures. Must be able to provide the log of all transactions related to cash handling of funds from receipt of the funds to the deposit of the funds. Efficiently manage the processing of vendor invoices, particularly those received via US Mail and our MSB Accounts Payable email. Maintain clear communication channels with vendors and various MSB departments to ensure all necessary information is provided for the timely submission of invoices. Proactively identify opportunities for process improvement within the vendor invoice workflow and provide recommendations to Business Affairs and relevant departments. Other related functions as assigned.

Created: 2026-03-06