Executive Assistant - Non-Profit - Denver CO

Exceptional Admins (EA) is seeking a professional Executive Assistant on behalf of the Boys & Girls Club of Metro Denver. EA is a boutique company that focuses on placing career minded professionals with growth-minded employers. The philosophy behind the EA process is to deliver top candidates to each client with the outcome producing high-level support to the role and organization. While skill-set is a large focus during the process, EA takes into consideration the desires of the candidate to produce a strong fit. About the Non-Profit and Executive Boys & Girls Clubs of Metro Denver (BGCMD) exists to ensure every child can achieve their greatest potential. At a time when youth need stability, opportunity, and mentorship more than ever, BGCMD's mission is both urgent and impactful. Through its network of Clubs and its Program Support Center, the organization provides a strong operational foundation that empowers Club staff to deliver meaningful programs and life-changing experiences to youth across Metro Denver. When you join BGCMD, you become part of a talented, mission-driven team that is deeply committed to serving kids and communities. The culture is curious and compassionate, diverse and dedicated, inspired by the belief that every young person deserves a great future. The Chief Executive Officer leads with clarity of purpose and a strong commitment to operational excellence, cross-functional alignment, and mission impact. The CEO seeks a trusted assistant partner who is highly organized, forward-thinking, and energized by supporting both strategic priorities and relationship-driven work across the organization. Hiring Goal The CEO is seeking a well-versed Executive Assistant who can operate at a high level across executive operations, board commitments, and team collaboration. This role requires someone experienced in managing complex communications, supporting Board activities, coordinating leadership rhythms, and ensuring strong information flow across departments. The ideal candidate is detail-oriented, resourceful, and proactive. Someone who can anticipate needs, exercise sound judgment, and thrive in a highly engaging environment. This individual believes deeply in the power of nonprofit work and finds purpose in creating structure, clarity, and alignment that enable leadership to focus on impact. ROLE OVERVIEWExecutive Operations (50%) Support a high-volume inbox using a systems-oriented approach (prior experience desired). Draft, edit, and refine executive communications including emails, statements, talking points, speeches, and written responses for internal and external audiences. Manage executive workflows that enable the CEO to advance organizational priorities aligned with the annual (strategic) operating plan. Manage the CEO's calendar for all internal and external: Stakeholder meetings Monthly travel Board activities Staff meetings, and more Prepare daily and weekly briefings, ensuring the CEO is equipped with agendas, materials, background context, and decision-support documents. Serve as the primary liaison between the CEO and internal departments, ensuring accurate, timely, and appropriate information flow. Prepare high-quality executive presentations and materials that support strategic discussions and organizational storytelling; sometimes from scratch or repurpose. Provide coordination and project management for CEO-sponsored initiatives, tracking milestones, deliverables, deadlines, and proactively escalating risks or barriers. Help CEO with donor initiatives. Support donor stewardship by logging correspondence in Raiser's Edge (CRM) and assisting with follow-up. Manage expense reporting via Concur. Leverage Technology (i.e., Trello) AI tools (i.e., ChatGPT) to optimize work product and workflow. Corporate Officers (CO) Team Alignment (25%) Maintain the rhythm of business for the CO Team, including meeting planning, agendas, materials, follow-up, and tracking of commitments. Track organizational milestones, reporting deadlines, and cross-functional dependencies to promote transparency and accountability. Facilitate alignment and coordination across departments including Operations, Programming & Outcomes, Resource Development, Finance, Marketing & Communications, HR, IT, and Facilities. Coordinate cross-departmental data, reports, and materials required to support enterprise priorities and leadership discussions. Manage executive dashboards and enterprise reporting tied to annual work plans, ensuring progress updates are accurate and timely. Board & Committee Support (25%) Serve as the primary administrative liaison to the Board of Directors and Board committees. Manage all aspects of five Board events each year: support including calendaring, logistics, materials preparation, and communication with Board members. Produce accurate Board agendas, minutes, reports, presentations, and Board books; ensure materials are complete and distributed in advance of meetings. Draft and distribute Board updates and quarterly scorecard reports (with support from others). Administer Board by-laws, governance documents, compliance requirements, and version control processes. Maintain digital Board systems, document storage, and governance records. Serve as editorial gatekeeper for Board materials to ensure consistency, accuracy, and quality. Desired background and attributes Candidates will be considered in totality of their skills and experience versus strict interpretation of "must haves." Skills align with ~80% of the responsibilities listed above Board management experience, highly desired Experience in nonprofit environments, highly desired Proficiency with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) Comfortable using Microsoft Teams (widely used internally) Familiarity with donor management systems (Raiser's Edge is a plus but not required) Professional demeanor with excellent written and verbal communication skills Self-starter with strong ability to anticipate needs, execute independently, and follow through Proven track record of working independently with minimal supervision Nimble, adaptable, and entrepreneurial mindset (strong plus) Comfortable in a fast-paced environment managing multiple tasks Energetic, proactive, and eager to take on new challenges Company Offerings Working Hours: 4 days onsite, 1 day remote (after 6-months) Salary: $66k to $87k (exempt) 401(k): Up to 5% employer match PTO: Standard Holidays: 10 paid holidays + your birthday and winter holiday break for all employees Healthcare: Medical insurance through UnitedHealthcare. Dental and vision coverage plans available. Paid parental leave. Company-paid Life and Disability Insurance Parking: Onsite Education: Professional development is an organizational priority for all staff members Interview Cadence (understanding things may pop up) Phone screen between candidate and Exceptional Admins (30-mins) If a mutual fit, candidate creates portfolio (this goes to the client) (1.5-hrs) Conduct video recording with Exceptional Admins (this goes to the client) (15-mins) First client interview: interview with candidate, CEO and Exceptional Admins (45-mins, virtual) Candidate completes work style assessment (10-mins) Second client interview: a panel interview with one C-Level executive + candidate and CEO (1-hr, onsite) Connect with references + Present offer Is this the right fit for you? The ideal employee would meet 8 out of the 11 attributes to be successful (and fulfilled) in this role: You have experience supporting executive-level responsibilities You enjoy being relied on daily and serving as a steady, trusted partner You thrive as the go-to person and strong backbone for a busy executive You enjoy working with people and building relationships You genuinely have a service-driven, mission-first work ethic You are highly self-directed in your work You approach challenges with problem-solving energy rather than stress You are known for your resourcefulness and ability to work independently and collaboratively You ask thoughtful questions to confirm expectations You are consistently organized and systems-oriented You'd describe yourself as "intellectual, a go-getter, and warm in demeanor" BGCDM provides equal employment opportunities to all employees and applicants and prohibits any form of discrimination or harassment based on race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other protected characteristic. This policy applies to all employment practices, including recruitment, hiring, promotion, compensation, and training. Employment is contingent on successful completion of reference checks, employment verification, drug testing, and background investigations. Accepting applicants through 04/02/26.

Created: 2026-03-06