PROCUREMENT AND CONTRACTS SPECIALIST

Our vision is to be recognized as a world-class leader for providing and coordinating a full array of mobility and community services. LYNX mission is to link our community by providing quality mobility options with innovation, integrity and teamwork. LYNX is seeking a detail-driven, relationship-focused Procurement and Contracts Specialist to help power our mission of delivering essential public transportation services to the community. In this role, you'll manage the full lifecycle of procurements-from developing clear, accurate solicitation packets to negotiating contracts and ensuring compliance every step of the way. If you enjoy problem-solving, process improvement, and cross-department collaboration, this is your chance to make a real impact. What You'll Do Lead end-to-end procurement activities for a wide variety of goods and professional services. Develop solicitation packages, draft specifications, and coordinate communications across departments. Evaluate purchase requests, analyze pricing, review contract terms, and ensure compliance. Prepare solicitations, post advertisements, and assemble bid documents. Conduct spending analyses to reduce costs and improve efficiency. Ensure all contract documents-certificates, bonds, warranties-are complete and accurate. Evaluate bids and proposals and conduct price/cost analyses. Research new suppliers and coordinate Source Evaluation Committees (SECs). Support DBE participation requirements. Negotiate contracts, resolve vendor issues, and serve as a primary purchasing liaison. What You Bring Bachelor's degree in Supply Chain Management, Accounting, Finance, Business Administration, or related field. Minimum two years of procurement and contract experience. Knowledge of state and federal procurement regulations (public sector experience preferred). Strong analytical, organizational, and communication skills. Intermediate Microsoft Office proficiency. Preferred certifications: CPPB, CPPO, CPM, or CPSM. Work Environment This role is primarily office-based with occasional fieldwork and travel for training or events. As part of LYNX's emergency response support personnel, you may be required to assist during emergencies. Why Work at LYNX? FREE employee-only health insurance Dental, vision, and disability coverage available Retirement plan + company-paid life insurance Paid vacation, sick leave, and holidays FREE bus transportation for you, your spouse, and your children Access to our on-site Employee Wellness Center Applications are reviewed as received, and interviews will be scheduled for the most qualified candidates, as applications are reviewed.Rate will be determined by qualifications of candidates who exceed the minimum requirements.Sponsorship Notice: LYNX does not sponsor employment-based visas, including H-1B. All candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. Position Description: Ensures the implementation of LYNX' procurement and contracts functions; conducts and administers procurements to meet the recurring needs of LYNX for a wide variety of professional goods and services and goods. The procurement process is an end-to-end process that consists of multiple interdependent steps. Essential Functions: This list is intended to indicate the general nature and level of work performed by employees within this classification and is not designed to be interpreted as an exhaustive listing of all tasks required of employees assigned to the job. All employees will be expected to perform other duties as assigned. All jobs require regular and reliable attendance. Plans, prepares and develops pre-contract solicitation packets, including clarification of requirements, specifications, and schedules. Coordinates communications with all departments regarding active solicitations and contract negotiations. Evaluates all purchase requests for efficiencies; develops product and service specifications; evaluates pricing data and contract terms. Prepares various solicitations (formal and informal) for release, creates advertisements for solicitations, and generates bid documents for determination of contract award. Confers with departments to obtain required information and resolve questions regarding requirements; revises specifications when necessary; defines detailed and accurate specifications; assists in developing award criteria and negotiation of prices for contracts; and conducts spending analysis with the purpose of reducing procurement costs, improving efficiency, and monitoring compliance. Ensures all contract documents are properly executed, including insurance certificates, performance, payment and bid bonds, warranties, and amendments. Evaluates bids and proposals, evaluates responsiveness and responsibility, performs price/cost analyses, and ensures that the quality and suitability of supplies, materials, services, and equipment are in accordance with LYNX standards. Investigates, analyzes, and determines new or better sources of supply for products and services; evaluates and, as applicable, coordinates Source Evaluation Committee (SEC) evaluation of suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and supplier's reputation and history. Coordinates with Disadvantaged Business Enterprise (DBE) program to determine correct solicitation and contract provisions and whether or not candidate qualifies for DBE certification. Performs contract negotiations, drafts contract, coordinates execution of contract, and actively manages and monitors contract throughout the life of the contract. Acts as LYNX liaison with suppliers; educates suppliers regarding purchasing policies and procedures. Investigates, assesses, and resolves product, vendor, receiving, or other complaints or discrepancies; communicates and follows-up with vendors and appropriate internal departments to obtain prompt resolution. Required Qualifications: Bachelor's degree from a regionally or nationally accredited institution in Supply Chain Management, Accounting, Finance, Business Administration or a closely related field, plus a minimum of two years of procurement and contracts experience, or an equivalent combination of related education, training, and experience. Additional directly related experience beyond the minimum requirement may substitute for the required education on a year-for-year basis. Desired Qualifications: Public sector procurement and contract administration experience. Certified Public Purchasing Buyer (CPPB); Certified Public Purchasing Officer (CPPO); Certified Purchasing Manager (CPM); or Certified Professional in Supply Management (CPSM) Knowledge, Skills, and Abilities (KSAs): Knowledge of the principles, practices, methods, and techniques of procurement, whether private or public. Knowledge of applicable state and federal laws and regulations governing purchasing activities. Knowledge of/ability to learn Federal Transit Administration (FTA) guidelines to Third Party Contracting. Ability to work independently to organize, set priorities, and exercise sound judgment within areas of responsibility. Ability to analyze and evaluate bids, proposals, purchase requisitions, specifications, and other purchasing-related documents. Intermediate proficiency in Microsoft Office programs (Word, PowerPoint, and Excel) and other standard software. Ability to draft concise, comprehensive purchase specifications and efficiently conduct vendor and product research. Ability to speak in a public setting. Ability to exhibit a professional, courteous demeanor. Ability to work in a diverse environment. Excellent communication and interpersonal skills, including the ability to establish and maintain positive working relationships with those encountered in the course of work using principles of excellent customer service. Work Environment and Special Considerations: Works in an office environment and requires long periods seated. This position requires close visual acuity to perform an activity such as viewing a computer terminal and extensive reading. This position requires the ability to verbally express or exchange ideas by means of spoken word. Occasionally works in the field to support project development. May be required to travel out of town on a periodic basis to attend trade shows, procurement trainings, or conferences. Any employee using a company vehicle must possess a valid Florida driver's license and maintain a safe driving record. LYNX fully commits itself to providing equal opportunity to all persons without regard to race, color, national origin, sex, age, religion, or disability.

Created: 2026-03-06