Administrative Coordinator - Sales

Description: PURPOSE: Seeking a candidate who will provide administrative assistance and coordination to the HSF Americas Transient Team. This position requires a professional, highly motivated and organized individual capable of functioning in a fast-paced environment. Strong interpersonal and communication skills along with the ability to work collaboratively as part of a team is also required. POSITION RESPONSIBILITIES: Transient: •Navigating Lanyon and other transient RFP systems •Ability to work within multiple reporting systems and translate into excel •Creative and accurate presentation skills in PowerPoint, Prezi, and Publisher •Handling client favor requests and overseeing VIP travel •Precise expense report processing •Accurate document translation •Effective calendar management •Leverage Envision Transient for all accounts •Compose and prepare professional correspondence as needed •Demonstrated ability to work with confidential and sensitive data while showing a high degree of professionalism and maturity •Must be able to multi-task with ease and work in a fast paced environment •Ability to manage timelines and meet deadlines. The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary EXPERIENCE AND QUALIFICATIONS: Refined verbal and written communication skills •Proficient in MS Office including Word, Excel, PowerPoint and Outlook; for PowerPoint, the ability to adeptly create slides, presentations and charts is a strong plus •Proven ability to project a professional image and shown capability of working independently •Track record of good judgment and critical thinking •Ability to manage multiple, and at times competing, projects PREFERRED SKILLS: EDUCATION: High School Degree and Minimum of 1 year work experience EEO Employer Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178. Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details. Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.

Created: 2026-03-06