Financial Administration Specialist

Nestled in the heart of the Midwest - Fort Wayne, Indiana is a vibrant city brimming with rich history, world-class attractions, arts and recreation, educational opportunities, and a welcoming atmosphere. Fort Wayne is the perfect blend of small-town charm and big-city amenities. The Fort Wayne campus, known as Indiana University Fort Wayne, is the cornerstone of Fort Wayne's medical community, offering a range of undergraduate and graduate health-focused degree programs. With modern facilities and a commitment to excellence, IU Fort Wayne provides an ideal environment for academic and professional growth. Job Summary The Indianapolis Office of Budget Administration Office is seeking to fill the role of Financial Administration Specialist for the IU Fort Wayne campus. This is a critical role for successful operations of the Fort Wayne campus, as it serves as an on-campus resource. This position is involved in the planning and monitoring of the budgets, resource allocation, and reporting. Department Specific Responsibilities Serves as a primary contact for all employees at IU Fort Wayne. Provides guidance and oversight of university policies and procedures. Is aware and guides IU colleagues regarding Purdue policies and procedures as operations occur on the shared Purdue campus. Closely aligns with the finance organization in Indianapolis but serves as the contact in Fort Wayne for the IU operations. General Responsibilities Using knowledge and application of accepted procedures and standards, performs detailed financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college. Makes recommendations on policies and guidelines for division/department activities. Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity. Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds. Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans. Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees. Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets. May provide guidance to lower-level employees. Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATION Required Bachelor's degree in finance, business, or related field. WORK EXPERIENCE Required 2 years of relevant experience. SKILLS Required Proficient communication skills. Maintains a high degree of professionalism. Demonstrates time management and priority setting skills. Demonstrates a high commitment to quality. Possesses flexibility to work in a fast paced, dynamic environment. Seeks to acquire knowledge in area of specialty. Highly thorough and dependable. Demonstrates a high level of accuracy, even under pressure. Intermediate understanding of technology; experience using electronic platforms to perform various tasks. Demonstrates experience solving problems with independent thought. Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables. Ability to use standard office equipment such as phone, fax, scanner, etc. Experience managing workflows, processes, and/or data entry. Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget. Demonstrates ability to interpret and apply concepts and policies to daily work functions. Ability to clearly present material and make it accessible to a variety of audiences. Ability to interpret financial documents from an accounting, policy, and practice perspective. Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Work Location Fort Wayne, Indiana. This is an in-person position. Advertised Salary $63,000 - $65,000, based upon experience. The higher end of the range is reserved for candidates with extensive experience and demonstrated expertise. Work Hours Monday through Friday, 8:00 AM - 5:00 PM Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure . Job Classification Career Level: Career FLSA: Exempt Job Function: Finance Job Family: Financial Administration Click here to learn more about Indiana University's Job Framework. Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information . Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@ or by visiting IUPD. Contact Us Request Support Telephone: 812-856-1234 Apply for Job Staff Positions Sign In New User Enable Screen Reader Mode

Created: 2026-03-06