OPS Administrative Assistant I

OPS Administrative Assistant I - 77907759Date: Mar 4, 2026The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (.Requisition No: 867990Agency: Florida Fish and Wildlife Conservation CommissionWorking Title: OPS Administrative Assistant I - 77907759Pay Plan: TempPosition Number: 77907759Salary: $20 per hourPosting Closing Date: 03/23/2026Total Compensation Estimator Tool (FWC Fish and Wildlife Research InstituteEcosystem Assessment and Restoration SectionAdministrative Assistant I – OPS Position$20 per hour100 8th Ave SESt. Petersburg, FLFish and Wildlife Research Institute – EARAdministrative Assistant I – OPS 77901153St. Petersburg, Florida - $20 per hourOur organization:The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.The Ecosystem Assessment & Restoration (EAR) Section of the Fish and Wildlife Research Institute (FWRI), invites applications for a full-time Administrative Assistant I to join the section’s admin support team. The EAR Section is responsible for monitoring and investigating harmful algal blooms such as Florida Red Tide; collecting and analyzing habitat and species data for terrestrial, freshwater, and marine habitats; and surveilling and responding to fish and wildlife disease outbreaks.Minimum Qualifications:2 years of professional, direct experience in an administrative support position. An associate’s degree from an accredited college or university and one year of administrative experience; or a bachelor's degree from an accredited college or university can substitute for the required experience.Preferred Qualifications:Preference may be given to candidates with the following qualifications:One or more years of working in the State of Florida’s Purchasing Systems (FLAIR, MFMP, Pcard & BoA Works system).One or more years of experience with Florida’s State Travel Management System.One or more years managing vehicle or vessel use logs.Requirements:Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate.To be considered for this position a Cover Letter and Resume MUST be attached to your PeopleFirst Application. Incomplete applications will not be considered.Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday. Not eligible for Telework.Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume. Information should be provided regarding any gaps in employment.Position Overview and Responsibilities:The incumbent will be responsible for providing administrative and clerical support to staff in the Ecosystem Assessment & Restoration Section. The duties include but not limited to:Act as Works Auditor of State of Florida Purchase Card (PCard) transactions for approximately 70 team members. Ensures adherence to established state policies and agency procedures as well as provides guidance, training, and support to cardholders.Process section vehicle milage and maintenance logs for over 50 vehicles and vessels.Assist with state purchasing of research materials/supplies, equipment for section programs. Duties to include working with vendors, processing invoices, placing orders, research and utilizing state contracts. Working in MFMP and Flair/PALM systems. Receiving and routing orders purchased as directed. Manage the Harmful Algal Bloom team’s FedEx account. Maintain current knowledge of policies, procedures, and directives and ensure timely implementation within the team.Provide support for the preparation of travel authorizations and reimbursements for staff.Maintain and purge section files according to retention schedules; formulate & recommend policies & procedures to increase efficiency and promote effective communication within the EAR program and the Institute.Participate in public outreach efforts as appropriate.Provide other clerical support as needed.Knowledge, Skills and Abilities:Knowledge in using Microsoft Office Word, Excel, Outlook and Adobe ProKnowledge of administrative principles and practices.Possess good customer service, telephone and clerical skillsAbility to communicate effectively both orally and in writing.Ability to work independentlyAbility to utilize problem-solving techniques.Ability to multi-task, prioritize and meet deadlinesAbility to prepare correspondence and administrative reports.Ability to act on changing priorities and responsibilitiesAbility to organize and file documentsAbility to establish and maintain effective working relationships with othersAbility to work in a confidential environment.High attention to detail and possess strong organizational skillsWhy should I apply?The Benefits of Working for the State of Florida:Eligible OPS positions and qualifying applicants may enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. .Health Premiums $25.00- Single / $90.00- Family BiweeklyLow Cost $25,000 Life InsuranceOPS FICA Alternative Retirement PlanOn the Job TrainingsFamily and Medical Leave Act (FMLA)For a more complete list of benefits, visit .The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Location:ST PETERSBURG, FL, US, 33701Nearest Major Market:Tampa

Created: 2026-03-06