Anticipated Senior Account Clerk

Position Type: Secretarial/Clerical/Secretary Date Posted: 3/4/2026 Location: Food Services Department Closing Date: 03/11/2026 Anticipated Vacancy for the 2025-2026 School YearSenior Account ClerkFood ServicesHours: 6:30 am - 2:30 pm The Senior Account Clerk performs advanced clerical and technical accounting work involving the processing, reconciliation, and maintenance of financial records. This position serves as a key resource for accounting systems and procedures, providing customer service to internal and external stakeholders. The work requires accuracy, independent judgment, and adherence to established accounting policies and regulations. This position is responsible for processing meal applications, assisting with verification of meal applications and state compliance. The clerk would also be speaking to parents with regards to financial information required for meal applications. Core Duties and Responsibilities Financial Processing & Accounting Operations Process and post revenue, expenditures, cash receipts, accounts payable, and accounts receivable transactions to appropriate ledgers and journals, assigning correct debits, credits, and accounting codes. Review, examine, and certify invoices, vouchers, requisitions, purchase orders, commitment and obligation documents for completeness, accuracy, compliance, and proper accounting classification. Prepare and process adjustment vouchers, balance statements, refunds, and liquidation of obligations and receivables. Maintain controls to prevent over-obligation of funds, including tracking appropriations, allotments, and quarterly/annual authorizations. Reconciliation, Reporting & Analysis Reconcile accounts of moderate complexity by comparing balances with supporting documentation, bank statements, invoices, deposits, and sales records. Investigate discrepancies, irregular charges, billings, refunds, and delinquent accounts, and initiate corrective actions or correspondence as needed. Compile financial data and prepare routine and non-routine reports, spreadsheets, listings of charges and payments, and summaries for administrative and budgetary review. Verify mathematical accuracy, calculations, postings, and computer-generated reports produced by other staff. Records & File Maintenance Establish, maintain, and organize accounting, payroll, personnel, vendor, bid, and program files in both electronic and hard-copy formats to ensure audit readiness and regulatory compliance. Maintain records related to appropriations, expenditures, revenues, vendor activity, deposits, payroll changes, and program documentation. Prepare documents for computerized processing, assign accounting transaction codes, and ensure transactions are recorded in the correct accounting period. Vendor, Purchasing & Contract Support Process vendor payments, maintain vendor spreadsheets and contact lists, and coordinate with purchasing to add new vendors and establish start-up purchase orders. Assist with bid preparation, distribution, vendor communications, bid openings, and creation of vendor order sheets for multiple locations. Maintain liaison with vendors and operating units to resolve issues, meet payment timelines, and ensure discounts and partial payments are properly applied. Program & Departmental Support Support department operations by coordinating deposits, supplies, menus, pricing, startup cash, and required materials with administrative offices and financial institutions. Assist in compliance-related processes, including training participation, data verification, application processing, reporting, and required correspondence. Respond to inquiries from parents, vendors, staff, and the public regarding accounts, payments, program eligibility, and departmental services. Customer Service & Communication Communicate with vendors, parents, and internal staff to resolve financial, billing, and record-related issues. Prepare and compose routine correspondence, notices, and letters requesting or clarifying information. Handle routine and limited non-routine inquiries and complaints, making appropriate adjustments within established guidelines. Systems Expertise Serve as a resource for accounting systems, spreadsheets, and electronic/manual recordkeeping systems; ensure accurate data entry and compliance with policies and procedures. Learn and utilize evolving financial, payroll, and program information systems as required by the agency or department. Supervision & Lead Responsibilities (As Assigned) Serve as lead worker by assigning tasks, reviewing work, checking computations, training new employees, and providing guidance on routine problems. May supervise a designated phase of clerical activity and assist in personnel onboarding, position changes, and record updates. Knowledge, Skills, and Abilities Thorough knowledge of clerical accounting practices, financial recordkeeping, and reconciliation procedures. Proficiency in spreadsheets, computerized accounting systems, and standard office software. Ability to interpret and apply accounting rules, policies, and procedures accurately. Strong organizational, analytical, and communication skills. Ability to maintain confidentiality, meet deadlines, and work independently or as part of a team. Salary: Following the established Transportation Workers Union of America (TWU) Local 220, minimum starting salary for Senior Account Clerk is $34,840 ($16.75/hr). Must pass Civil Service Exam. Benefits: Eligible for family Medical, Prescription, and Dental benefits. Sick, Vacation, and Bereavement days are included.

Created: 2026-03-06