Executive Administrative Technician

Under the direction of the Manager II, the Office Technician (Typing) serves as clerical support for the Office of the Director. The Office Technician (Typing) performs various clerical duties with a high degree of responsibility and initiative in the areas of customer service, office operations and clerical duties including but not limited to procurement, inventory management, mailing services, drafting and finalizing correspondence, calendar management and note-taking, task management, receptionist and travel coordination. This position supports the Office of the Director, Sacramento - New Labor Agency Building (NLAB) by providing excellent customer service as the first line of contact. The incumbent must communicate effectively; work as a part of a team to provide support to the Office of the Director team and the public; understand modern office methodology, equipment, and work flow; and abide by specific office policies and procedures. This posting may be used to fill future vacancies in accordance with 2 CCR §249.3 To be considered for this job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin: Effective July 1, 2025, specific Bargaining Units and associated Excluded State employees are subject to a salary reduction between 2% - 4.62% in exchange for hours in the Personal Leave Program 2025 (PLP 2025) per month. For more details, please click her e to visit the California Department of Human Resources (CalHR) website. You will find additional information about the job in the Duty Statement . Working Conditions This job is located at: 1416 9th Street Sacramento CA 95814 This is position is located on the 13th floor of a high-rise commercial office building in a temperature-controlled office environment with artificial lighting. Incumbent will work at a desk and is required to work extensively on computers as necessary, for email communication, research, drafting documents, and other purposes. This is a full-time, Monday through Friday, position, 40 hours per week. Telework options may be available and will be considered in accordance with the State of California's Telework regulations. The incumbent must demonstrate the ability to establish and maintain cooperative working relationships with staff at all levels, both within and outside of DIR, to complete work assignments. The incumbent must handle sensitive and confidential materials and matters in a professional manner and must exercise the ability to work independently. Finally, the incumbent must demonstrate the ability to use the Internet, email, desktop applications, and presentation software to complete assignments. Minimum Requirements You will find the Minimum Requirements in the Class Specification. OFFICE TECHNICIAN (TYPING) Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-510059 Position #(s): 400-103-1139-XXX Working Title: Executive Administrative Technician Classification: OFFICE TECHNICIAN (TYPING) $3,829.00 - $4,794.00 A New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information The Department of Industrial Relations (DIR) was established in 1927. Its mission is to improve working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR administers and enforces laws governing wages, workplace safety and health, apprenticeship training programs, and medical care and other benefits for injured workers. Electronic Submission of Applications preferred. Application Packages maybe submitted electronically through your CalCareer Account at Applications must be received electronically by 11:59 p.m. on or before the above final filing date. Please only submit ONE application. Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing. If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and application package to the mailing address provided in the "Application Instructions" section below and ensure the following: Clearly indicate the Job Code #, Position Number and the Title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Examination/Employment Application STD Form 678. Clearly indicate the basis of your eligibility (cert, transfer, reinstatement, etc.) in the "Explanations" section located on the first page of your State Examination/Employment Application STD Form 678. Remove and do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State Examination/Employment Application STD Form 678. This page is for examination use only. Do not include your full Social Security Number on your documents and/or do not provide any LEAP information. Department Website: Special Requirements The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website. Typing Certificate - 40 WPM (words per minute) issued within the last four (4) years and certified from a five (5) minute typing test. Click Here to Learn More about Typing Certification Requirements If you are using education to meet one of the patterns of the minimum qualifications, you may submit a copy of your degree or transcripts with your application package. A Statement of Qualifications (SOQ) is required for this position . Applications submitted without the SOQ will not be considered for an interview. The SOQ must be typed and limited to one (1) page in total length, minimum twelve (12) point Arial font. Please insert your name and the JC number in the top right corner, and number your responses to the following questions. Applications received without an SOQ will not be considered. Resumes, cover letters, or statements not addressing the following questions will not take the place of the SOQ. Describe your experience providing high-level clerical support within a Director's Office or executive environment. Include examples of managing competing priorities, handling sensitive or confidential information, and ensuring accuracy in time-sensitive assignments. Describe how you contribute to a cohesive office environment. Please include examples of supporting colleagues during peak workload periods. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 3/17/2026 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Industrial Relations Cert Mailing Address Sacramento Attn: Human Resources/Certs Unit 1416 9th Street, 13th Floor Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Industrial Relations Cert Drop Off Address Sacramento Human Resources/Certs Unit 1416 9th Street, 13th Floor Sacramento , CA 95814 08:00 AM - 04:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Please see Special requirements section of the posting for instructions on the Statement of Qualifications Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Experience in a Director's Office or executive environment Experience in a clerical or customer service capacity Experience entering or tracking data Experience exercising good judgement and making recommendations Experience working in a fast-paced environment or meeting deadlines Experience working independently on a task or special project Experience handling multiple assignments Experience working in a team environment or collaborating with stakeholders Experience with office software such as Outlook, Excel, Sharepoint, Teams, and Adobe Benefits Benefit information can be found on the CalHR website and the CalPERS website. Health, dental, and vision benefits • Paid sick and vacation • California State holiday pay • 401 (k) and 457 plans • Retirement (CalPERS) • Employee Assistance Program (EAP) • Public Transit Subsidy Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Department Website: Human Resources Contact: Certification Unit (800) 564-0771 Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Diversity and Inclusion Office (916) 559-6999 California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof. Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement. Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at (800) 564-0771. Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey DIR Mission and Core Values Our mission is to protect and improve the welfare and working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR is also committed to ensuring that all employers comply with labor laws in California to support a fair and thriving business environment. Integrity - We fulfill the promise of our mission through fair, honest and ethical behavior. Service - We are committed to responsibly serving the public and value their trust. Respect - We treat others with dignity, courtesy and consideration. Quality - We take pride in providing the public with accurate and timely services. Transparency - We conduct ourselves with openness and accountability in all aspects of our work. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Created: 2026-03-06