Legal Secretary

Professional Search Group OC is partnering with a well-established law firm in Costa Mesa to identify a proactive and detail-oriented Legal Secretary / Legal Assistant. This individual will play a critical role in supporting attorneys, paralegals, and overall office operations. The ideal candidate is highly organized, service-oriented, and thrives in a fast-paced legal environment. The Legal Secretary / Assistant will be responsible for managing court calendaring, preparing legal documents, maintaining filing systems, and ensuring smooth day-to-day administrative operations. This role requires strong attention to detail, confidentiality, and the ability to prioritize competing deadlines effectively. Legal Secretary / Legal Assistant Responsibilities Accurately calendar and track court deadlines, hearings, and case milestones Prepare, format, and assemble legal document packets for court filings, client distribution, and attorney review Maintain and organize physical and electronic filing systems, including document management within Clio Prepare and update legal templates, pleadings, and court-related documents File, scan, copy, and retrieve pleadings, discovery, correspondence, and other legal records Assist attorneys and paralegals with document flow and file management Process incoming mail, scan and upload documents, and distribute materials to appropriate team members Perform data entry and maintain accurate case records Answer and direct incoming calls, ensuring professional client communication Monitor office supplies and coordinate orders as needed Maintain office organization and coordinate maintenance requests when necessary Ensure confidentiality and compliance with firm privacy protocols Legal Secretary / Legal Assistant Qualifications 3+ years of court calendaring experience 3+ years of experience working in a law office or legal setting Knowledge of online court filing systems (preferred) Paralegal certification (desired, not required) Strong understanding of legal procedures and terminology Proficiency in Microsoft Office and Adobe Acrobat Exceptional organizational skills with the ability to multitask and meet deadlines Strong written and verbal communication skills High level of discretion and ability to handle sensitive information Apply with Professional Search Group OC today!

Created: 2026-03-07