Course Scheduling Coordinator

This position will work in conjunction with the Educational Leadership at Indiana University (IU) School of Medicine (IUSM) - Fort Wayne to advance the administrative and operational support for all Phase 1 courses within the medical educational program. Department-Specific Responsibilities Provides supervisory oversight of course scheduling Assists with assessment and evaluation of courses and faculty Assists faculty with course implementation Manages recruitment of clinical faculty for Phase 1 courses Assists faculty in managing curriculum development projects and activities for medical students in all Phase 1 courses Works independently and without supervision, with guidance on only unusual complex issues Works with faculty to create and maintain schedules for Understanding Diseases of Organ Systems (UDOS) and non-UDOS courses including reserving rooms, coordinating clinical faculty schedules for course, posting schedules and syllabi to Canvas, and updating student Google calendars Resolves scheduling and teaching conflicts for all Phase 1 courses Maintains course Canvas pages, posts didactic and non-didactic lecture materials, distributes small group materials, posts student scores as needed, and assists faculty with assessment development in ExamSoft Assists with classroom preparation including proctoring exams, recording and posting lectures, etc. Instructs volunteer clinical faculty physicians regarding IUSM educational policies, course learning and session objectives, educational goals, small group teaching methods, scheduling requirements, attestations, etc. Provides administrative services to volunteer faculty, such as, course objectives, parking passes, campus map and directions Maintains communication with class representative about coursework, schedule updates, etc. Serves as backup for staff duties when other staff are out of office Assists with administrative duties such as filing, typing, copying, binding, scanning etc. as needed General Responsibilities Provides administrative support of departmental course scheduling, including coordinating the schedule of classes, answering course inquiries, providing enrollment data, and maintaining course descriptions Performs data entry in order to build, edit, and maintain the schedule of classes for 1 or more semesters Monitors student registration and reports issues and potential budget impacts to supervisor May open additional sections of courses and/or delete sections depending on enrollment demand, based on supervisor's instruction Serves as a liaison with Registrar staff, as well as other departments for coordination of combined or cross-listed courses Reviews and approves/denies late drop and add requests from students; communicates decisions and related information, such as late fees Runs regular reports of enrollment data and communicates with supervisor May assist with classroom reservations and/or collaborate with Classroom Planning staff for any room assignment issues May provide guidance to other Course Scheduling staff Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATION Required High school diploma or equivalent (such as HSED or GED) WORK EXPERIENCE Required 4 years in related field SKILLS Required Proficient written and verbal communication skills Maintains a high degree of professionalism Demonstrates time management and priority setting skills Demonstrates a high commitment to quality Possesses flexibility to work in a fast paced, dynamic environment Highly thorough and dependable Possesses a high degree of initiative Ability to build strong customer relationships Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Work Location IU School of Medicine Purdue Fort Wayne Campus Fort Wayne, Indiana This is an in-person position. Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure . Job Classification Career Level: Mastery FLSA: Nonexempt Job Function: Educational Resources & Tech Job Family: Classroom Planning Click here to learn more about Indiana University's Job Framework. Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information . Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD. Contact Us Request Support Telephone: 812-856-1234 Apply for Job Staff Positions Sign In New User Enable Screen Reader Mode

Created: 2026-03-07