Receptionist

Receptionist The receptionist serves as the first point of contact for our organization, providing administrative support and ensuring efficient front desk operations. This highly visible, high-trust role is responsible for delivering a welcoming and professional experience for visitors, colleagues, and leaders while ensuring seamless front-desk and office operations. Beyond traditional reception responsibilities, this role owns key servicesincluding conference room coordination, executive meeting support, office services, and vendor coordinationand plays a key role in the scheduling and ongoing operational support of the Surgical Center for Excellence. This position is ideal for a proactive, service-oriented professional who thrives on ownership, anticipates needs, and takes pride in creating exceptional workplace experience. Full-time, on-site position from 8:00-5:00pm. Flexibility to support extended hours as business needs require. Workplace Experience & Front Desk Operations Serve as the first point of contact for all visitors. Answer, screen, and direct incoming phone calls. Help visitors and colleagues navigate the office environment. Maintain an organized reception area and ensure common areas and meeting spaces are ready for leaders, colleagues and visitors. Executive & Meeting Support Schedule and coordinate meetings, appointments, and conference room bookings. Provide meeting logistics support, including room readiness, catering coordination, and day-of support. Assist with administrative and coordination tasks for on-site executives and visiting leaders. Partner closely with executive assistants and internal stakeholders to ensure seamless meeting experiences. Office Services & Operations Oversee incoming and outgoing mail, ensuring timely and accurate distribution. Monitor office and kitchen supplies; place orders and coordinate vendors as needed. Support office services such as catering, facilities requests, and general workplace needs. Maintain security procedures at the reception desk, including visitor logs and badge issuance. Identify opportunities to improve processes across office operations. Surgical Center for Excellence Support Own scheduling, calendar coordination, and room logistics for the Surgical Center for Excellence. Support the setup, maintenance, and ongoing coordination of the center as it becomes operational. Establish clear processes and communication routines to ensure smooth and reliable operations. Required Qualifications High school diploma or equivalent required; associate or bachelor's degree preferred. Prior experience in a receptionist, front desk, office coordinator, or similar role. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment. Excellent verbal and written communication skills. Strong organizational skills with the ability to manage multiple priorities. Professional presence, discretion, and comfort handling sensitive information. Preferred Skills Experience supporting executives and interacting with senior leaders and external visitors. Strong anticipation and follow-through skills; able to spot issues and resolve them proactively. Adaptability and eagerness to learn new responsibilities and systems. Customer service orientation. Attention to detail and problem-solving skills. This position may be available in the following location(s): US - Miami, FL. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Job Applicants should be aware of job offer scams perpetrated through the use of the Internet and social media platforms. To learn more please read Bausch + Lomb's Job Offer Fraud Statement. Our Benefit Programs: Employee Benefits: Bausch + Lomb. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Created: 2026-03-07