Documentation Specialist

Prime Controls Job Opportunity Established in 2004, Prime Controls is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients' industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions, supported by our size, expertise, and extensive experience. With a professional team of over 1000+ employees, Prime Controls serves customers nationwide from our Dallas, Texas headquarters and offices throughout the South-Central United States. Our mission is to deliver the highest quality professional services while prioritizing our employees' well-being and fostering an exceptional workplace environment. Job Title: Documentation Specialist As a Documentation Specialist, you will be responsible for creating, organizing, printing, copying, scanning, binding, and storing submittal documentation in accordance with customer contract requirements. Such documentation is inclusive of, but not limited to, engineering drawings, specifications and schedules, and proposal requirements. A typical day at Prime Controls involves: Acting as liaison between project managers, customers, automation specialists, field resources, and CAD to prepare submittal documentation. Generating test documentation to meet internal and external testing requirements. Following established processes for gathering documentation required for submittal preparation. Gathering information for submittals and verifying documentation with engineering. Obtaining quotes, supporting documentation, and specifications. Entering data, scanning, printing, and copying as required for submittal preparation. Assembling and binding submittal documentation. Reviewing and verifying project documents for format compliance with submittal requirements and completion. Conferring with account managers, project managers, engineers, operations, CAD supervisor, and others to specify submittal documents needed, coordinate schedules, and prepare documents. Recommending improvements to document appearance and templates. Providing input to streamline document production and assembly. Assisting other employees and users with document software and hardware troubleshooting. Occasionally proofreading submittal documents upon request from project managers and engineers. What you will bring: A drive to learn Advanced skills with Microsoft Word, Excel, and Adobe Acrobat Attention to detail Type at 60wpm High School Diploma Experience putting together a submittal or other documents Microsoft Office Specialist: Associate certification Knowledge of industrial automation Benefits Full-time employees enjoy a great benefits package including, but not limited to: Health, Dental, and Vision coverage Flexible Spending Account(s) Generous PTO Employee Stock Ownership Program (ESOP) 401(k) matching Company events and team-building activities Career growth opportunities Work Environment & Physical Demands (Text Only) Physical requirements and work environment expectations vary by position. Generally, roles at Prime Controls may involve moderate noise, occasional exposure to outdoor weather conditions, and, depending on the role, work at heights or around airborne particles and electrical components. Physical activities may include standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling, as well as the use of hands, arms, and voice communication. Some roles may require lifting and/or moving up to 50 pounds. Vision requirements may include close vision, distance vision, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. EEO Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer. As a federal contractor, Prime Controls is required to participate in the federal government's E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates.

Created: 2026-03-07